Labour Relations Administrative Assistant - Oakville, Canada - International Union of Operating Engineers Local 793 (IUOE Local 793)

Description

Job Profile:

The successful applicant will be responsible and accountable for the administrative functions of the position working under the overall direction of the Labour Relations Manager and day-to-day supervision by the Labour Relations Coordinator.

Responsibilities / Duties:

To provide administrative support for the Labour Relations Department by:

• Providing general collective agreement administration;
• Proofreading, typesetting, and performing calculations related to collective agreements;
• Researching information related to collective agreements;
• Collecting information and documents related to labour relations;
• Entering collective agreement and contractor information in a computer database;
• Filing paper and electronic copies of labour relations information and documentation;
• Maintaining the Labour Relations database and filing system;
• Compiling documents in support of collective bargaining process;
• Responding to inquiries from IUOE Local 793 staff and members, contractors and the MLITSD;
• Verifying the currency of information and documents;
• Drafting correspondence for the Labour Relations Manager;
• Distributing information or materials as appropriate;
• Monitoring collective agreements to determine when notices to bargain are required;
• Open and process department mail;
• Provide relief for the legal desk when required.

To support the activities of the Area Offices by:

• Providing advice and direction on labour relations policies and procedures;
• Locating relevant information in support of Area Office initiatives;
• Compiling documentation in support of negotiations or legal action;
• Reviewing documents to ensure that all the required information is included, current and pertinent.

To perform other related duties as required, such as:

• Providing general administrative and clerical support to the Labour Relations Manager;
• Providing general administrative and clerical support to the Legal Counsel and Labour Relations Coordinator as required;
• Cross training and providing coverage to the legal administrative desk;
• Assisting in the preparation of reports and presentations.
• Other general clerical duties, when required, as may be assigned by the Business Manager, Labour Relations Manager and/or the Human Resources Department.

Job Requirements:

• A post secondary formal education in Labour Relations, Industrial Relations, or equivalent relevant administrative experience;
• A paralegal license and/or experience as a legal administrative assistant would be considered an asset;
• Must have a strong aptitude for mathematical calculations, exhibit accuracy and thoroughness;
• Ability to interpret collective agreement language and perform necessary calculations;
• Strong calendar management and deadline tracking experience;
• Excellent comprehension, retention, and consistent logical thought processing skills;
• Protection of information and maintaining confidentiality is paramount;
• Must demonstrate a high standard of professional conduct, ethics, and reliability;
• Excellent written, verbal and interpersonal skills are required;
• Initiative to solve problems and the ability to work effectively under deadline situations;
• Capable of organizing job responsibilities and prioritizing assignments;
• Strives to grow professionally through continuous study and keeps alert to current practices concerning this position;
• Copes successfully with onthejob demands and maintains personal and professional composure in stressful situations;
• Ability to work both independently and as a team player;
• Demonstrates an innovative approach to the work;
• Ability to adapt to and learn new software;
• Able to work well under pressure and meet set deadlines;
• Excellent organizational, time management and prioritization skills;
• Attention to detail and accuracy in all areas of work;

Work Conditions

• Fastpaced, time sensitive, high volume environment;
• Manual dexterity required to operate computer and peripherals;
• Collaborative teamworkbased model.

If you are qualified and interested in this position please submit your resume, to the attention of Human Resources.


Salary:
$1,377.98 per week


Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Extended health care
• Life insurance
• Onsite parking
• Paid time off
• Vision care

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• This is an inperson role with no option to work remotely. Are you willing to attend the office inperson everyday?

Experience:

Legal Administrative Support: 1 year (preferred)

• Collective Agreement Preparation & Proofreading: 1 year (preferred)
• Deadline &

Calendar Management: 1 year (preferred)


Work Location:
In person