Academic Governance and Completion Coordinator - Toronto, Canada - OCAD University

OCAD University

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to the Manager and Associate Registrar, Graduate Studies, the Academic Governance and Completion Coordinator, Graduate Studies is responsible for providing administrative support to curriculum development, curriculum and Senate sub-committees, Institutional Quality Assurance Process (IQAP) processes and the coordination and tracking of reporting from the School of Graduate Studies (SGS).

The Academic Planning and Completion Coordinator plays a key role related to student completion including the coordination of exhibitions, defences and submission to the Open Research Repository.

Summary of Responsibilities:

Coordinate all aspects of thesis exhibitions and defences including booking spaces, inviting external examiners, distributing thesis documents to committees and tracking approvals and outcomes in accordance with university policy.
Develop and deliver information sessions about thesis / Major Research Project/Paper (MRP) format requirements and submission process
Liaise with the Research Ethics Board (REB) and encourage compliance with REB policies and reporting requirements
Coordinate the deposit of MRPs and theses in the Open Research Repository
Track timelines to completion and notify the Office of the Registrar when students have reached the maximum number of terms. Identify students with delayed completion times and work with their Graduate Program Directors to connect students with appropriate resources and supports
Enter grades for MRP and thesis courses
Act as the secretary to the Senate Graduate Studies Committee (SGSC), Graduate Program Committees and ad hoc committees as required, distributing meeting packages, drafting agendas, taking minutes, and ensuring that approved motions or actionable items are implemented and communicated to the appropriate Senate committees
Provide administrative support to the following processes: IQAP, Graduate Faculty Membership, supervision tracking, curriculum changes and new program development
Provide clear and effective information to students and faculty pertaining to policies, procedures, requirements, and dates and deadlines
Support the coordination of faculty and course scheduling requirements for submission to the Office of the Registrar.
Develop and maintain accurate automated and manual filing systems; perform general clerical duties, as required
Support the updating of content for sections of the OCAD U website pertaining to Graduate Studies
Maintain current knowledge and comprehensive understanding of relevant University policies, procedures, and practices, as well as currency and knowledge of best practices in academic policies, administration, and governance processes
Maintain strict compliance with university regulations regarding privacy and confidentiality and other relevant policies and procedures
Assist the Manager and Associate Registrar, Graduate Studies with other tasks, duties and special projects as assigned contributing to the successful operation of the School of Graduate Studies

Qualifications:

Postsecondary degree or equivalent; a graduate degree in an arts and designrelated field is an asset
A minimum of three (3) years of administrative experience preferably in a University or College department dealing with graduatelevel programming
Excellent technical computing skills, including the ability to create documents, forms and templates using Microsoft Office Suite and ability to create accessible communications documents
Proven ability to meet deadlines and work well with high volume, pressure and changing priorities
Demonstrated commitment to client service, specifically students, staff, faculty and external contacts
Excellent interpersonal and oral and written communication skills
Demonstrated attention to detail, organizational skills, and the ability to take initiative
Demonstrated ability to learn inhouse programs and systems
Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
Flexibility in work hours; must be willing and able to work occasional evenings, as required

Compensation:

Hiring Range - $54,158.84 to $61,965.30 per annum, commensurate with experience, plus benefits; Salary Range - $54,158.84 to $71,191.96 per annum.

Hours of Work:
Total of 35 hours per week. The incumbent in this role will be expected to report to work on campus.

Please review the OCAD University's Safety Measures for all up-to-date information regarding COVID-19 protocols.

OCAD University's vaccine mandate will be in abeyance until further notice.

However, to ensure continuity of teaching, learning and campus activities throughout the year, the University expects all students, staff and faculty to maintain up-to-date vaccination records.

**_We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questi