Full-time Administrative Assistant to The Dean - Ottawa, Canada - Algonquin College

Algonquin College

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Department:
School of Business and Hospitality (Julie Beauchamp)

Position Type:
Full-Time Support

Salary Range:
$28.56-$33.11-Hourly

Scheduled Weekly Hours:
36.25

Anticipated Start Date:
October 16, 2023

Length of Contract:
N/A

Posting Information

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date:
September 7, 2023

Please note:
jobs are posted until 12:01 am on the job closing date.

Job Description:

As a member of the team, the Administrative Assistant is responsible for providing a wide variety of confidential administrative support services for the Dean's Office, supporting the academic and operational needs of the School of Business and Hospitality.

This will require the incumbent to perform administrative liaison, analytical, and representational functions on behalf of, and in support of, the Dean and other administrators.

The incumbent will initiate, advise, anticipate, and monitor activity, and provide accurate information related to the functions of the Dean's Office including human resources and financial planning, student issues and related administrative processes.

In addition, the incumbent will establish and maintain information tracking systems plus manual and electronic schedules and filing systems, and manage the coordination and logístical support for meetings, travel, staff professional development and conferences.

As the initial point of contact for the School of Business and Hospitality, the incumbent must have comprehensive knowledge of School programs, services, policies, and procedures.

The incumbent must possess above-average conflict resolution and problem-solving skills.

The incumbent is a member of the Dean's Management Committee, managing logistics, preparing agendas, taking notes and following up on action items from previous meetings and planning sessions.

The incumbent maintains confidential human resources files for the School of Business and Hospitality and deals with confidential faculty and staff grievance issues, as well as student conduct issues.

Required Qualifications- Minimum two (2) year diploma or equivalent Office Admin Executive diploma or other related fields.- Minimum three (5) years of relevant administrative assistant experience; three years of which should be at an executive level.- Minimum two (2) years practical experience planning, organizing and implementing large events such as conferences and awards presentations.

- Demonstrated advanced level skills in the

Microsoft Office Suite:
Word, Excel PowerPoint, Access, Outlook and Visio.- A working knowledge of typical legacy information systems used in large educational organizations (Human Resources, Communications, Student Information/Records, Client Relationship Management, etc.