Accounts Receivable Administrator - Victoria, Canada - Commissionaires Victoria, The Islands And Yukon

Commissionaires Victoria, The Islands And Yukon

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

***: Commissionaires Victoria, the Islands and Yukon Division is Vancouver Island's largest security services company, with approximately 850 employees. The division is one of the leading non-government and not-for-profit employers on Vancouver Island. Our enduring mandate is to provide meaningful employment opportunities for former members of the Canadian Armed Forces, the Royal Canadian Mounted Police and others who wish to contribute to the security and well-being of Canadians.

The Accounts Receivable Administrator reports to the Director of Finance and is responsible for managing accounts receivable and collections as well as performing other duties as assigned.

JOB DUTIES AND RESPONSIBILITIES:

Accounts Receivable:

Producing and distributing invoices through Sage 300.
Setting up and accurately maintaining client accounts in Sage 300.
Working with Payroll to ensure accurate client billable hours for invoicing.
Processing adhoc invoices for nonroutine items such as expense reimbursements or other claims
Processing and posting Etransfers.
Depositing client cheque receipts to the bank using bank scanner Process adhoc deposits manually as necessary.
Followingup on, collecting and allocating payments.
Issuing credit notes.
Carrying out billing, collection and reporting activities according to specific deadlines.
Processing credit card payments.
Investigating and resolving customer queries and payment discrepancies.
Continuously reviewing outstanding accounts receivable and advising the Director of Finance of action taken or recommended.
Assisting with monthend closing of accounts receivable

ESSENTIAL AND RATED QUALIFICATIONS FOR THE POSITION

Minimum High school diploma or GED equivalent required.
College level accounting classes or Accounting Degree preferred.
At least one year of accounting experience required.
Knowledge of common accounts receivable principles and practices.
Proficient with Microsoft Office productivity suite (i.e. Outlook, Word and Excel).
Sage 300 and time tracking software experience an asset.
Ability to meet tight deadlines
Demonstrated excellent teamwork skills.
Demonstrated strong problem identification and problem resolution skills.
Sound analytical thinking, planning, time management and prioritization skills.
Ability to exercise discretion, tact and good judgment when dealing with sensitive issues.
Excellent organizational skills.
Ability to respond appropriately under pressure with a calm and steady demeanour.
Ability to listen and effectively communicate, both verbally and in writing and followup effectively with all clients/customers at all levels of an organization.
Ability to build and maintain effective working relationships with coworkers, employees, union officials, the general public and other organizations.
Possess a strong work ethic.