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Operations Administrator - Leduc, Canada - Alstar Group of Companies Ltd.

Alstar Group of Companies Ltd.

Verified Company

Leduc, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are:
Alstar Group of Companies Ltd. has been providing quality construction services to the oil and gas industry since 1969.

Located in Calgary and Leduc, with projects throughout Western Canada, we are a leader in the oil and gas industry for turn-key new construction, maintenance and prefabrication and modular construction services.

Alstar is looking for an entry level Operations Administrator.

The Operations Administrator is responsible for providing administrative support to the Director, HSE, communication between main office and site, working with the Calgary based team to align onboarding, ticket tracking and compentency needs, and working as a part of a high-performing Alstar team.

This position requires a strong team player with excellent communication, organizational and planning skills, strong initiative and the ability to work independently while managing multiple priorities.

Requirements:

Responsibilities:

Clear understanding of hiring, onboarding and competency requirements
Create job posts for field positions for recruiter to upload
Followup on new hire orientation progress
Schedule and complete D&A & QFit Mask Tests
Create ticket packages for site
Update tickets on Workhub
Send tickets to Field Admins, Superintendents, Project Managers, or the Client
Ticket and safety training renewals
Booking courses for ticket renewals
Site requirements for employees changing sites
Prepare and send out weekly Ticket Reports for Field Services
Assist with Hiring field workers
Verify new hires safety tickets
Accurate tracking and documentation
Apprenticeship tracking
Send acceptance cards to AIT for new hires and release cards for terminated workers

- update blue book;

Prepare exam challenge letters;
Prepare letters with hours verification
Reach out to AIT officers for questions/clarifications
Respond to apprenticeshiprelated questions
Provide clients with safety statistics
Organize camp/accommodations and site orientations
Assist with shop and field requirements
Front desk and office duties

Skills / Experience Required:

Minimum 6 months experience in a administration role
Ability to communicate clearly, concisely and with confidence
Selfdirected, able to set priorities and meet deadlines
High degree of competence, reliability and judgement demonstrated in all aspects of work
Previous experience in oil and gas construction is an asset
Intermediate to advanced skills with G-Suite an asset
Previous experience with DTC an asset
Previous experience in google drive considered an asset

Benefits
Our employees drive our success. We believe in providing opportunities for growth and advancement.