Legislative Clerk - Kelowna, Canada - City of Kelowna

City of Kelowna

Verified Company

Kelowna, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Details:

Posting Information
Posting Number
CK53107P
Position Title
Legislative Clerk
No. of Staff Required
1
Position Type
FT
If Term position, enter length of Term in months
N/A
Position Groups
CUPE Civic
Division
City Clerk (DV120)
Department
City Clerk (DP120)
Branch

Legislative Services (BR119)

Organizational Information
Purpose of your Position
Non Union

Classification Summary - Union

Do you have a passion for public service? Join the Office of the City Clerk and make a difference

The Legislative Clerk provides clerical, records management and administrative support services to the functions of the Office of the City Clerk.

Other duties include customer service responses, financial and budget activities, coordination of special project activities, and other related responsibilities.

If you have a keen eye for detail, interest in local government, computer and excel proficiency, strong teamwork and excellent communication and customer service skills, this is the job for you

Duties - Union

Provides information to the public regarding various general inquires
Prepares and processes account receivable and payable transactions
Creates, inputs, updates and maintains various paper and electronic records.
Responds to records management problems researches and recommends solutions and improvements, and trains staff on best practices.
Liaises with the Records Storage Contractor to manage retrievals and entry of files into archive.
Monitors all records through their entire life cycle based on established retention schedule, including handling of confidential information and destruction of documents.
Enters development bylaws and maintains City of Kelowna Bylaw records and systems
Coordinates delivery of notices to the public as required under the legislation
Prepares correspondence submission of summaries for Public Hearings/Meetings
Collects tenders and records packages received in accordance with legislative requirements.
Provides other administrative and clerical support, including backup to other departmental clerks.

Results and Activities - Non union

Credentials - Union

High school graduation or equivalent

- relevant local government corporate administration experience

Knowledge

Non Union

Skills & Abilities

Non Union

Competencies

Attention to Detail
Computer Literacy
Service Excellence
Teamwork
Posting Text
Physical Demands
Lifting and moving file boxes for records management.
Special Instructions to Applicant
Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

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Additional Hiring Information

Pay Rate