Word/data Processing Clerk Ii - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Word/Data Processing Clerk II up to 11 months

Job Number:

47190

Consider joining Facility Maintenance Services as a Word/Data Processing Clerk II

We are looking for an independent and self motivated individual with excellent data entry skills to support this section within Fleet and Facility Services.

Accuracy and an aptitude for numerical detail are key to success in this position as you will be responsible for accurately entering data information from various sources into key systems for the Section.

With a focus on the City of Edmonton's Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

Create and update purchase orders as requested
Follow up with Accounts Payable inquiries
Consult with operations staff to resolve any accounts payable issues with invoices
Work in SAP systems, specifically Plant Maintenance, ECC, ARIBA and other corporate systems
Perform calculations such as GST, etc. as needed
Investigate and clear Ariba exceptions
Prepare and update Vendor Control Agreements balances for operational staff
Perform biweekly review of time entry data and consult with Forepersons to validate and make corrections
Enter and reconcile credit card receipts in Centre Suite
Create and manage work orders using SAP Plant Maintenance
Perform other related duties as needed

Qualifications:

A minimum of two (2) year's diversified experience in general office practices and procedures including assisting in the instruction of less experienced staff and experience with financial and/or payroll functions
Proficiency in the use of SAP
Plant Maintenance, Ariba, ECC, and SAP-CAT
Proficiency in Centre Suite (VISA)
Must have data entry skills at a minimum of 40+ WPM with a high degree of accuracy for entering, updating and correcting various databases
Demonstrate the ability to self manage workload and work independently
Strong interpersonal skills with proven ability to work successfully in a team environment
Ability to prioritize a variety of tasks with set timelines and adjust accordingly when unexpected priorities emerge
Proficiency using Microsoft Office and Google Suite
Excellent verbal and written communication skills including the ability to communicate with all levels of personnel
Travel between Westwood and the South Shop and South Office may be required
Valid Alberta Class 5 driver's licence (or provincial equivalent). Must obtain business auto insurance for personal vehicle use while on City business
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
Applicants may be tested

Note:

This position will require you to work onsite and in person for 3 or more days per week depending on processing deadlines.

_ Up to 1 temporary full-time position for up to 11 months_

Hours of Work: 33.75 hours per week

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary:
$ $ Hourly)

Talent Acquisition Consultant:
NC/JF

Classification Title:
Word/Data Processing Clerk II

Posting Date:
Jul 10, 2023

Closing Date:
Jul 16, :59:00 PM (MDT)

Number of Openings (up to): - Temporary Full-time

Union:
CSU 52

Department:
Fleet and Facility Services

Work Location(s): Westwood Central Service Yard, St Edmonton T5G 2S7