Personal Assistant - Greater Sudbury, Canada - The Jordan Group Property Management and Sales

Description

• Coordinate and manage the realtor's and property manager's calendars, including scheduling appointments, meetings, property viewings, and other commitments.
• Ensure efficient time management and prioritize tasks based on urgency and importance.

• Facilitate the onboarding process for new clients, gathering necessary information, and completing required paperwork.
• Provide assistance and support to clients during the initial stages of engagement, answering queries and addressing concerns.

• Assist with the preparation and organization of paperwork related to real estate transactions, rental agreements, lease contracts, and property management documentation.
• Ensure accuracy and completeness of paperwork, adhering to regulatory requirements and company standards.

• Perform various administrative tasks, such as data entry, filing, and recordkeeping, to maintain organized and efficient workflows.
• Prepare reports, presentations, and documents as needed by the realtor and property manager.

• Proven experience as a personal assistant, administrative assistant, or similar role, preferably in the real estate or property management industry.
• Excellent organizational and timemanagement skills, with the ability to multitask and prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Attention to detail and high level of accuracy in completing tasks and handling paperwork.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with real estate terminology, processes, and documentation is desirable.
• Bachelor's degree or relevant certification is a plus.

• Competitive salary commensurate with experience.
• Opportunity to work closely with an experienced realtor and property manager, gaining valuable insights and industry knowledge.
• Potential for growth and advancement within the organization.
• Flexible work schedule and supportive work environment.

• Company events
• Flexible schedule
• Onsite parking
• Work from home

• French not required

• Monday to Friday
• Weekends as needed

• Greater Sudbury, ON: reliably commute or plan to relocate before starting work (required)

• Secondary School (preferred)