Executive Assistant to CEO - Mississauga, Canada - Sharma Wealth Management

Description

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  Excellent knowledge of Facebook, Twitter, LinkedIn, Pinterest, Instagram, Google+ and other social media best practices:

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  Good understanding of social media KPIs:

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  Measure the success of every social media campaign:

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  Monitor SEO and user engagement and suggest content optimization:

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Prepares reports by collecting and analyzing information.
• Represents the executive by attending meetings in the executive's absence and speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Maintains office supplies anticipating needed supplies,
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Prepare internal and external corporate documents for team members and industry partners
• Arrange corporate events to take place outside of the work place, such as golf tournaments, fundraising events and staff appreciation events, client events, seminars etc.
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

• Written and verbal communication skills
• Reporting skills
• Supply management
• Scheduling
• Computer software skills including Microsoft Office
• Organization skills
• Time management skills
• Presentation skills
• Office equipment maintenance
• Travel logistics
• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firmspecific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problemsolving skills with impeccable multitasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor

• Dental care
• Disability insurance
• Extended health care
• Vision care

• Monday to Friday