Assistant to The President - Old Montreal, Canada - TRANS-PRO LOGISTICS

TRANS-PRO LOGISTICS

Verified Company

Old Montreal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Greetings

We are looking for the perfect person to assist our company's president in his day-to-day professional as well as personal commitments.

This person will be dynamic, proactive and super well-organized. Able to handle many tasks at once, they will thrive in a fast-paced environment, be solution-oriented and eager to get the job done and get it done well

This position involves a blend of administrative tasks to support the overall office operations and personal assistance to the president.

Some of your tasks:

Manage and organize office operations, including filing, data entry, and maintaining office supplies.
Book travel like flights, hotels, cars rentals for the team and organize trips and schedules
Prepare and edit documents, reports, and presentations as needed.
Assist in organizing company events and meetings.
Manage and maintain the President's schedules, appointments, and personal commitments.
Handle personal correspondence and maintain a high level of confidentiality.
Assist with personal errands, travel arrangements, and other personal tasks as needed
Assist our CFO with monthly credit card reconciliation and other related tasks
Act as a liaison between the President and other team members.
Provide additional support on personal projects and tasks as assigned
Prepare back up and reconciliation of monthly purchases
Prepare and audit expense accounts of employees
Nights and weekend availability for situations that require immediate attention.

What you will need to be a good fit:

2+ years' experience in a similar role required
Excellent organizational and multitasking abilities
Strong communication skills, both written and verbal in both English and French
Excellent problemsolving skills and attention to detail
Proficient with Microsoft Office Suite and other pertinent software, with a focus on Excel for meticulous credit card reconciliation and attachment of invoices
Pro at using Outlook for efficient calendar management, including setting reminders and coordinating schedules
Ability to handle sensitive information with discretion and confidentiality
Positive attitude, flexibility, and a willingness to adapt to changing priorities
Bachelor's degree or equivalent experience preferred.