Office Administrative Assistant - Bowmanville, Canada - CIMA+

CIMA+

Verified Company

Bowmanville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Welcome to a place where people are at the heart of everything we do.
Welcome to people with an inspiring vision and who seek stimulating challenges.

At CIMA+, you'll find a place where you'll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset.

You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Mission

Due to continuing growth, CIMA+ has an immediate opening for a Full-time Temporary Office Administrative Assistant working out of our Bowmanville office to cover a maternity leave.

This position will provide the opportunity to join our innovative, supportive, and dynamic team.

You will be working with an array of engineering disciplines assisting with general administrative tasks; with and opportunity to work on a variety of projects.

Primary Responsibilities:

Mail collection and distribution
Reception duties
Answering phone calls
Receive and send out incoming and out going packages
Ordering and maintenance of office supply inventory
Accounts receivable and accounts payable processing
Credit card reconciliation
Data entry
Project invoicing
Project Submittal and Request for Information (RFI) processing
Assist with new employee on boarding and orientation
Health and Safety/ Joint Health and Safety Committee(JHSC) member
Order, maintain Personal Protective Equipment (PPE) inventory.
Provide CIMA+ employees with PPE
Health Safety and Environment (HSE) in Office Orientation for new hires
Maintenance of CIMA+ Management System (CMS)
Project and Proposal opening
Project deliverable and budget updates
Internal and external communications
Creation of Purchase orders
Preparation and followup of meetings and office presentations
Occasionally attend and take meeting minutes
General organizational tasks
Other duties as assigned

Profile:

Positive attitude with good communication, interpersonal skills, and employment record
25 years of project administration or relevant experience.
Experience in an administrative role
Comfortable handling telephonic conversations with clients
Detail oriented, with superior organizational skills and the ability to prioritize
Ability to work both independently and cooperatively as part of a team
Ability to adapt and work in a fast paced environment
MTO Class 'G' driver's license in good standing and access to a personnel vehicle
Willingness to take on new tasks on an as needed basis
Exceptional problemsolving skills
Demonstrate skills in the use of computer utilizing programs such as Microsoft Office (Word, Excel, Project, Outlook)

LI-Remote, #LI-Hybrid, #LI-Onsite