Intermediate Administrative Assistant - Halifax, Canada - Lion's Roar

Description

• Support the Foundation's board of directors by scheduling in-person and virtual meetings; attending meetings to document discussions and decisions; ensuring meeting materials are produced and distributed as required, and answering general inquiries from board members.
• Maintain donor database, issue donation receipts, and support fundraising communications
• Maintain publishing department databases, dashboards, and affiliate system
• Proofread all documents and deliverables prior to sending to clients
• Process inbound translation and reprint permissions requests
• Conduct research and lead generation for advertisers and affiliates; help to maintain and deepen relationships with our partners and customers
• Provide postsale advertiser support and performance reports
• Monitor and report on media developments in the world of niche advertising
• Issue and track presenter and affiliate agreements, reports, and payouts
• Provide backup in the event of support staff absences

• An ability to manage multiple and competing priorities on deadline
• Bigpicture thinking as well as an eye for detail and precision
• A sense of urgency and willingness to take initiative in solving issues
• An appetite for diving in, taking responsibility, asking for what you need, and providing feedback
• An aptitude for using digital tools and supporting innovation
• 2 years of work experience in an administrative or similar role
• Thorough knowledge of Google Suite (Drive, Calendar, Docs, Sheets, Meet, Mail); experience with cloudbased databases an asset
• Exemplary written and oral communication skills