Board Services/freedom of Information Coordinator - London, Canada - Thames Valley District School Board

Thames Valley District School Board

Verified Company

London, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

KEY RESPONSIBILITIES:

Work within the parameters outlined in the Education Act, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Roberts Rules (RONR)
Take the lead position in the management of Board policies and procedures, and FOI requests
Track and follow up any impending or outstanding requests pertaining to deadlines for both policies and procedures, and FOI requests. Work with stakeholders to obtain outstanding documents or required information
Receive, assess and complete FOI requests in a timely manner
Support Board Ad Hoc committees and/or Task Forces, created in addition to current statutory and standing Board committees
Provide support to all staff with Board Services related needs e.g. creating reports for meetings, drafting motions

WORK PERFORMED:

Provide interpretation and insight on board policies/procedures
Prepare meeting agendas and record minutes for Board committees
Create training resources to support all roles/functions within Board Services
Support Chairs for meetings, participate in committees and deliver workshops and presentations
Respond to FOI inquiries, requests and appeals
Track FOI requests and the status of policies and procedures, prepare reporting as required
Provide support to the Supervisor, Board Services
Provide coverage for the Supervisor, Board Services
Monitor, follow up, present, schedule and track public input
Implement training, professional development, succession planning through updated resources and scheduled sessions
Completes TVDSB policies, procedures and independent procedures from creation and revision through to the approval process. Manage the review timeframe of current documents and create new documents, as required

QUALITIES/SKILLS/SPECIALIZED KNOWLEDGE:

Knowledge of parliamentary procedure guidelines and release of information
Demonstrate the ability to manage caseloads with multiple competing priorities and deadlines
Highly organized and diligent in managing operational and transitory records according to records management principles
Possess group facilitation and presentation skills
Proficient in computer systems such as Outlook 365, MS Office Suite, Teams etc.
Editing documents and minutes for accuracy and grammar
Excellent interpersonal skills with effective communication skills, both verbal and written
Ability to work both independently and as part of a team
Experience dealing with confidential and/or sensitive information

EDUCATION/EXPERIENCE AND QUALIFICATIONS:

Successful completion of a two (2) year diploma in Business Administration or equivalent
One (1) year of related work experience is required
Two (2) years of leadership experience an asset
Completion of a one (1) year Management, Privacy, and Access Certificate is an asset
Previous Board Governance training or experience is preferred

_The recruitment process requires a criminal background check for work with vulnerable persons._

_The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require._