Office Administrative Assistant - Calgary, Canada - InsureLine Brokers (Advantage)
InsureLine Brokers (Advantage)
Calgary, Canada
Verified Company
2 weeks ago
Description
Work Term:
Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
Work setting:
- Finance and insurance
Tasks:
- Arrange and coordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Plan, develop and implement recruitment strategies
- Establish and implement policies and procedures
- Conduct research
- Perform data entry
- Plan, organize, direct, control and evaluate daily operations
Computer and technology knowledge:
- Google Docs
- Electronic scheduler
- Database software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Electronic mail
- MS Outlook
Work conditions and physical capabilities:
- Fastpaced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability:
- Ability to multitask
- Accurate
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Judgement
- Quick learner
- Time management
Screening questions:
- Are you currently legally able to work in Canada?
Health benefits:
- Dental plan
- Health care plan
