Administrative Coordinator - Toronto, Canada - bhasin consulting inc.

Description

Toronto-based consulting firm bhasin consulting inc. (bci) is looking for a highly organized and dedicated individual to fill the position of Administrative Coordinator. This exciting role will appeal to a self-motivated and detail-oriented individual who thrives in a flexible and fast-paced environment.

The Administrative Coordinator will support a small team at a leading diversity, equity and inclusion (DEI) consulting firm.

This role will be responsible for project management and administrative tasks for the following brands:

• Ritu brand: a personal development platform that provides empowerment tools and strategies to women, People of Color and others who want to live their best and experience belonging

- bhasin consulting inc: A leading DEI consulting firm that provides clients with a range of cutting-edge training, speaking, advisory, coaching and e-learning strategies


Features of the Position:

• The Administrative Coordinator will report directly to the Director of Operations (DOO)
• Exposure to a broad range of tasks in a small team environment
• Employee hours — fulltime hours during regular work hours (up to 44 hours per week)
• We currently offer a hybrid work model that includes both remote and inperson (downtown Toronto)
• Compensation — competitive with market and based on experience (salary range between $55,000$65,000, with possibility of yearly performance bonus)
• Employee benefits include comprehensive medical and dental plan, and a professional development stipend
• Technology — You'll need access to a smartphone and WIFI at home. All other technology will be provided

Responsibilities of the Role:


Operational Tasks

• Work with the DOO to manage key aspects of office operations to ensure efficient operational processes, including: creating and updating procedures documents; handling administrative aspects of onboarding and offramping staff and partners; managing partner relationships, including managing timelines; brainstorming and executing on projects designed to increase operational efficiencies

Data Management Tasks

• Responsible for maintaining accuracy of all Salesforce records including: entering and updating client data related to proposals, letter agreements, and invoices on a rolling basis; creating and maintaining accurate contact data, including contact lists; creating data reports on a regular and incidental basis
• Responsible for maintaining records in OneDrive: entering and updating client files on a rolling basis; updating all other files as needed
• Responsible for maintaining physical filing systems and storage

Accounting Tasks

• Assist the DOO with the following accounts receivable tasks: create invoices for upcoming engagements on a weekly basis or as needed; pull reports to ensure all clients have been invoiced and have paid provide weekly status updates to the DOO
• Maintain and update business expenses and manage tracking documents
• Manage all activities related to book sales management, including: ensuring all data related to book sales is up to date and accurate; managing book sales and revenue tracking; act as main contact with bulk book suppliers
• Manage all sales and revenue tracking for Ritu brand and bci brand products

Marketing Administrative Tasks

• Manage all marketing administrative tasks including the upkeep of mailing lists, testimonials, document creation, etc.
• Maintain and update marketing documents

Events Tasks

• Assist with project management of virtual and inperson events including scheduling, managing communications, registration/ticket sales, providing assistance during sessions, etc.

Office Administration Tasks

• Mail and courier management
• Company property management
• Personal tasks for CEO, as assigned
• All other projects and tasks, as required

Desired Skills and Experience:


Qualifications/Experience:

• Postsecondary education, with at least 2 years of work experience
• Experience working in an administrative/database role in an office setting required
• An extremely organized approach to work, including exceptional attention to detail
• Exceptional written and verbal communication skills
• Flexible, adaptable, resourceful and deadline driven, with an ability to manage multiple competing priorities in a fastpaced environment

Technology Skills:

• Excellent proficiency with Office Suite (Excel, PowerPoint, Outlook and Word)
• Experience with database management (Salesforce preferred)

To Apply:


Please note:

• If you feel like you are a good match for this position but do not meet all of the above criteria, you are still encouraged to apply. A combination of skills and experience will be considered

Salary:
$55,000.00-$65,000.00 per year


Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental