Deputy Office Manager - Toronto, Canada - Marketing Automation Canada

Marketing Automation Canada

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking to fill the role of a Deputy Office Manager to support our Office & HR Manager day-to-day Administrative and Recruitment tasks and be their right-hand person.

ABOUT THE ROLE:

Responsibilities for this position would include:

ADMINISTRATION

Assisting the Office & HR Manager in the performance of their duties including office operations, and the maintenance of equipments and systems
Preparing weekly, monthly, and adhoc reports
Assisting with reviewing and sending monthly client invoices
Assisting with accounts receivable, receivable insurance claims
Assisting the team with sending client contracts and estimates, using our digital signing tool
Maintaining inventory of office supplies and equipment, and ensuring kitchenettes, workstations and meeting rooms are in working condition
Maintaining documents and records in appropriate files
Assisting with any computer purchase needs, software purchase needs
Coordinating meetings, conferences and travel arrangements as needed
Organizing and running team social events both virtual and inperson
Providing other support functions needed by team members as they arise

RECRUITMENT

Liaising with Office & HR Manager and department heads to develop an understanding of business objectives and corresponding staffing needs.
Effectively prioritize different roles and ensure that time to fill vacancies are measured and optimized.
Seeking out new opportunities to promote careers at Marketing Automation Canada while still leveraging our existing job posting boards.
Assisting with the onboarding and offboarding of employees
2+ years experience in Office Management
In depth understanding of office management procedures
Experience in recruitment and talent acquisition
Possess a strong ethic to ensure consistency, equality and objectivity in the recruitment process.
Any analytical mind with problemsolving skills
Excellent organization and multitasking abilities
Amazing attention to detail.
Good written and verbal communication skills
Computer literacy and proficiency in G-Suites
Be a self starter who doesn't require much oversight
Be able to work in a variety of digital tools