Coordinator, Promotions - Toronto - Ignite Student Union

Description

Coordinator, Promotions

Location: Hybrid (Humber North, Lakeshore, & Downtown Campuses)

Position Type: Full-Time Permanent, 40 hours/week

Salary Range: $50,000 - $55,000 annually

Vacancy Type: New Position

About IGNITE

At IGNITE Student Union (IGNITE), we value individuals that show up as their whole selves and who are as diverse, inclusive, and vibrant as our student community. IGNITE is the official student union representing more than 30,000 full-time students at Humber Polytechnic and the University of Guelph-Humber. To find out more about us and what we offer students, visit us here.

We are dedicated to fostering an inclusive and equitable environment, and we strongly encourage all interested candidates, regardless of their background, to submit their application. If you believe you have 75% of the requirements on the job and an attitude to learn, we want to hear from you.

In this newly created role, the Coordinator, Promotions plays a key support role in the planning, coordination, and execution of promotional activities and student engagement initiatives. Reporting to the Manager, Promotions, this role helps bring IGNITE's brand to life through on-campus and digital activations that enhance the student experience. Working across multiple campuses, the Coordinator will assist with logistics, vendor coordination, promotional material distribution, and promotional activation execution, ensuring all activities align with IGNITE's strategic goals and values.

What you can expect in a Coordinator, Promotions Role at IGNITE:

PROMOTIONAL PLANNING & EXECUTION

• Assist in the planning and delivery of promotional campaigns and activations
• Conduct research of promotional activation trends and innovative ideas to support planning and ideation of new/future activations and promotions
• Coordinate logistics including booking spaces, sourcing vendors, obtaining quotes, ordering supplies, and managing promotional inventory
• Oversee and assist with the setup and takedown of promotional activations, including AV and tech requirements
• Liaise with vendors and institutional partners to ensure smooth execution of activities

STUDENT ENGAGEMENT

• Help develop and implement strategies to increase student awareness and participation
• Distribute promotional materials across campus and online platforms
• Collect and compile student feedback and participation data
• Support partnerships with equity hubs and student groups for inclusive engagement

ADMINISTRATIVE & OPERATIONAL SUPPORT

• Provide administrative support to the Manager, Promotions on tasks related to project intake, training, team operations, and vendor coordination
• Support reporting and insights by evaluating marketing effectiveness using student feedback and survey data
• Track resource allocation and usage across various projects

TEAM LEADERSHIP & STUDENT SUPERVISION

• Provide guidance and supervision to the part-time student Brand Ambassadors; responsible for scheduling, confirming hours for payroll and day-to-day performance management
• Provide direction and quality checks for student deliverables
• Support training and onboarding of new student staff

COLLABORATION & STAKEHOLDER COMMUNICATION

• Work closely with the Marketing and Communications team and other departments to execute promotional elements aligned with campaign goals.
• Support internal clients with marketing requests and provide updates on deliverables.
• Participate in creative brainstorms and contribute to brand evolution discussions.

What IGNITE will expect from you:

• Post-Secondary Diploma or Degree in Social Services, Education, Psychology or related field
• Minimum of 2-3 years of experience in student services, program coordination, or administrative support
• Strong event coordination and organizational skills
• Experience in student engagement, leadership development, or wellness programming
• Understanding of equity, diversity, inclusion, and belonging principles
• Proficiency in Microsoft Office Suite and familiarity with student service platforms
• Excellent verbal, written, and interpersonal communication skills
• Strong collaboration skills and ability to manage competing priorities
• Sound leadership and supervisory abilities
• Adaptability and commitment to continuous learning and quality improvement
• Highly effective project management, prioritization, multi-tasking, and time management skills to meet deadlines

What you can expect from IGNITE:

• A diverse and inclusive community of belonging where team members are empowered to bring ideas to the table and act.
• An opportunity to have an impact within a student union and post-secondary institution.
• A fun, collaborative environment where nothing is too small to be celebrated.
• Paid time off (PTO), holiday closure and a hybrid, flexible work environment that allows you time to recharge and provides you with work-life integration.
• Great benefits, a pension plan and amazing perks.

Our Hiring Guidelines:

IGNITE is committed to a workforce that reflects the diversity of our students and our city. We actively seek qualified individuals with demonstrated skill and knowledge to deal with all aspects of diversity in a post-secondary environment. We encourage applications from candidates of all gender identities, sexual orientations, races, ethnicities, abilities, and backgrounds.

IGNITE is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). IGNITE will work with applicants requesting accommodation at any stage of the hiring process. This document is available in an alternative format upon request to accommodate applicants with disabilities.

IGNITE does not use AI to screen applicants.

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