12632 - Program Assistant - Richmond, Canada - S.U.C.C.E.S.S.

S.U.C.C.E.S.S.

Verified Company

Richmond, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Summary:

The Program Assistant provides general office upkeep and operational support to ensure smooth day-to-day operations of the WorkBC Employment Services.

Reports to:
Centre Manager

Key Duties & Responsibilities:

Administrative:

Receives and distributes incoming mails, including newspapers, magazines and packages
Delivers outgoing letters/packages to post office
Places orders and stocks office and program supplies
Creates and maintains records of inventory for equipment, digital devices, furniture and program and office supplies
Creates and maintains a tracking system for the assignment of equipment, digital devices, and office keys
Creates and maintains a tracking system for support items distributed to clients
Compiles leave of absence of staff and provides monthly record
Creates and maintains digital and physical filing systems
Maintains subscription accounts
Maintains the neatness of office premises, including common areas and storage spaces
Tracks and compiles reports such as staff training, client satisfaction, first aider list
Takes minutes at meetings and disseminates to participants
Assists with the logistics for meetings, events (e.g. centre visits, open house, job fairs)

Finance:

Processes accounts payable and accounts receivable duties
Creates and tracks Purchase Orders and follows through on agency's purchasing approval procedures
Liaises with various vendors to submit orders and receive materials
Creates orders in WorkBC ICM system and follows direction for WorkBC financial controls and recordkeeping
Reconciles the financial support items with the documents on ICM system, and resolves issues with team members
Liaises with agency's Finance personnel to answer routine questions and resolve issues affecting payments/receipts
Monitors accounts receivable and assists with collection activities as necessary
Performs monthly, quarterly, and annual accounting activities, including reconciliations of bank and credit card accounts
Assists with the monthly/quarterly forecasts
Other related duties as assigned by the Centre Manager

Education, Training & Experience:

Postsecondary education in business or social sciences
Diploma/Certificate in office management or equivalent education/experience in office administration
Experience in Paramount Workplace software
Knowledge of administrative and accounting practices
Experience working in a multilingual and intercultural workplace

Job Skills & Abilities:

Excellent written and oral communication skills
Additional languages are considered an asset
Excellent interpersonal skills
Excellent accounting skills
Excellent organizational and time management skills
Excellent attention to detail
Excellent record management skills with clear understanding of data security and confidentiality
Ability to work independently and as a part of a team

Other Requirements:

Criminal Record Check Required
Ability to work shifts during office hours (8am 6pm)

About S

UCCESS:
S.U.C.C.E.S.S.

is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S.

has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad.

We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences.

We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

At S.U.C.C.E.S.S., we take care of our communities and our people

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff.

We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff.

Subject to the type of employment, benefit packages may include:

- paid time off '_monthly wellness days_' (up to 12 days per year)
- additional agency holidays (3 additional statutory holidays)

2 weeks annual vacation (starting) and up to 5 weeks (maximum)

- company-funded pension (GRRSP)
- extended health & dental plan
- employee & family assistance programs
- access to wellness programs (such as subscription to _Headspace_), **and more