Bookkeeper - Burlington, Canada - Simple Folds Ltd

Description

With a dynamic, multicultural, diverse, and talented workforce, we have set high standards and milestones for quality, productivity, innovation and service.

We are looking for an expereinced Bookeeper who shall be responsible for recording and maintaining the financial transactions of the business and overseeing all aspects of Accounts Receivable and Accounts Payable transactions and ensuring all financial reports follow the legal requirements.

• Ensure to secure records of financial transactions up to and including trial balance.
• Manage the amortization schedules
• Manage and process the accruals schedules
• Prepare fully reconciled monthly financial statement (Balance Sheet and Income Statement) for review by management by the 16th of each month
• Prepare year end audit working papers and assist external auditors with the year end audit process
• Responsible for verification, allocation, and posting details of business transactions to customers' accounts from documents such as sales slips, invoices, receipts, cheque stubs, credit card batches and computer printouts ensuring AR transactions are applied accurately to customer accounts or deposits on customer accounts
• Reconciling and balancing accounts in Quick Books to ensure any duplicate/incorrect transactions are resolved and the accounts are balanced
• Actively work with internal stake holders to collect AR
• Compile all outstanding Accounts Payable, Accounts Receivable reports to show financial statements statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business
• Entering timesheets into the system.
• Ensure to properly record all appropriate taxes in the General ledger allowing external accountant to submit the correct amount of taxes and take advantage of input tax credits
• Identify transactional errors or discrepancies arising from daily invoicing such as incorrect payment method, incorrect dates, incorrect hours billed to customers and making appropriate correcting entries to ensure transactions are complete and accurate.
• Prepare weekly accounts payable report complete with supporting documentation for review and approval by General Manager
• Process and pay all accounts payable through RBC Express
• Monitor Bank accounts and credit cards and make appropriate transfers/payments to ensure minimum interest/penalties and keep credit cards balances within credit limits.
• Complete wire transfers and create transfers between bank accounts as required
• Verify and record bank transactions to ensure data accuracy.
• Enter daily transactions /invoices into the proper allocation account in Quick Books
• Enter all preauthorized entries coming through the bank in Quick Books
• Enter all invoices for custom brokers and pay by wire transfer
• Process bank wire transfers as required
• Process direct disbursement cheques as required
• Reconcile Balance Sheet accounts monthly to ensure accuracy i.e., Vacation pay accrual, payroll clearing accounts, etc.
• Reconcile company credit cards monthly
• Reconcile all bank and loan accounts monthly
• Perform other duties as assigned by the management team

• Manage new and terminate employees in Quick Books create timecards
• Set up all new employees in payroll system and ensure proper documentation is available for payroll purposes
• Process Payroll on a biweekly and Bi-Monthly basis and ensure all wages, overtime, shift premiums, vacation pay, and incentive bonus are paid on time for hourly and salary team members
• Process and reimburse all approved employee expenses each pay period
• Calculate biweekly group benefit deductions and ensure proper accuracy is maintained
• Reconcile and submit WSIB monthly
• Reconcile and submit government payroll taxes as required
• Process and review all T4s and correct any errors
• Answer all employee queries, Service Canada documents, request ROE and process terminations on a regular basis

• 3 plus years of experience with Quick Books
• 5 plus years of accounting / bookkeeping experience
• Proficient Microsoft Office Suite skills
• Proficient with Microsoft Excel
• Experience with Accounts Payable, Accounts Receivable, Payroll, and General Ledger
• High degree of accuracy and attention to detail

• Experience with Inventory management

• Able to sit for long period of time in an office setting
• Ability to use computer and phone on a regular basis