Administrative Assistant to The General Manager - Edmonton, Canada - West Edmonton Mall

West Edmonton Mall

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Administrative Assistant is responsible for providing efficient and effective administrative and operational support to the General Manager of Fantasyland Hotel.

Primary Responsibilities:

Coordinating meetings, appointments, and schedules for the General Manager, taking required minutes for specified meetings, and responding to specific hotel related inquiries and requests from the departments.
Preparing, coordinating, and recording a variety of Hotel correspondence and documentation while ensuring all timelines are met and adhered to in the department.
Assisting various hotel departments with operational administrative support, data entry, and other administrative tasks.
Acting as a liaison for the General Manager with various hotel guests and customers, clients and business connections within the hotel industry when required.
Stepping in to assist with various hotel and hospitality related activities and functions and working with the General Manager and Human Resources to coordinate hotel team building and staff social activity planning and communications.
Performing various administrative duties including photocopying, scanning, and maintaining confidential records and files.
Liaising with other departments in West Edmonton Mall and West Edmonton Mall Inn on a regular basis.
Working on various other hotel related projects and tasks and other responsibilities as required.

Desired Qualifications:

Two (2) to three (3) yearsexperience working in a fastpaced administrative based support role.
Completion of a related postsecondary diploma focusing on office administration, business administration or hospitality is an asset.
Previous related working experience in an office environment, maintaining a high level of confidentiality and professionalism.
Previous working experience in the hotel industry is a definite asset for the role.
An enthusiastic attitude, complimented by excellent client relations skills and the ability to establish strong working relationships.
Strong organizational and timemanagement skills and the ability to work in a fastpaced, ever changing environment.
Interest in stepping in, helping out and learning all aspects of the hotel industry.

Proficiency in Microsoft Office:
Excel, Word, Outlook, PowerPoint and the ability to adapt to new digital technologies and automated workflows.

Terms of Employment: