Receptionist/administrative Assistant - Ottawa, Canada - Capital Pro Group Inc.

Capital Pro Group Inc.

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

START DATE:

IMMEDIATELY

Responsibilities:

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Receptionist duties: answering phones, booking appointments, greeting clients, collecting client documents, maintain cleanliness of the office

Maintain confidential client records; scanning document, updating electronic database
Collect and prepare files for daily client meetings: prepare boardroom for meetings throughout the day
Liaise with third parties (i.e. Canada Revenue Agency, Revenue Quebec)

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Assist CEO & Partners with Internal Affairs; accounts payable: social media content: producing print media advertisements: contacting IT and monitor progress of service tickets: meeting notes

Assist bookkeeping department with document sorting and scanning, data entry (Excel), client management
Oversee Tax Season Preparation (March June) and ensure all files are completed in a timely fashion

Requirements:

Proven experience as an administrative assistant and/or receptionist
Knowledge of office management systems and procedures
Knowledge of accounting and finance is a strong asset
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Fluency in English Required
Fluency in French and Arabic is an asset