Property Administrator - Toronto, Canada - Great Gulf

Great Gulf

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

351 King St E, Toronto, ON M5A 2W4, Canada Req #320

Tuesday, May 14, 2024

First Gulf is a proven market leader with more than $5 billion in developed assets. Offering development, construction, leasing, finance, and property management expertise, we provide clients with unique and exciting market opportunities.

Within the Greater Toronto Area alone, our team has completed development and construction of more than 5-million sf of premier, LEED-certified office space, with another 2-million sf currently under construction.

Within the industrial sector, First Gulf has constructed over 6-million sf of space, with an additional 6-million sf currently in the pipeline.

First Gulf also manages over 4-million sf of fully operational buildings.

Are you organized, detail-orientated, and passionate about real estate management?

First Gulf is seeking an experienced Property Administrator to join our team in Toronto.

Key Responsibilities:
Administrative Responsibilities

Manage Accounts Receivable Functions, including administration of tenant accounts, tenant chargeback processing, and collections of outstanding arrears. Monitor accounts receivable and bring any account receivable concerns to the attention of the Sr. Property Manager
Assist with preparation and distribution of annual and monthly recurring billings and year end billings
Assist with preparation of annual budget and yearend accruals as directed by the Sr. Property Manager
Accounts Payable Functions, including circulation and administration of operating cost tracking system, accurate cost coding, timely vendor invoice. Provide record keeping of accounts payable electronically files in shared data drive, accordingly to property/tenant file
Prepare and issue Purchase Orders to vendor for GTA portfolio, as required by Sr. Property Manager or Sr. Operation Manager
Liaise with tenant, vendor and accounting group regarding accounts receivable/payable matters in a professional, courteous and efficient manner
Organization and maintenance of tenant electronic and hard copy filing system
Complete understanding and adherence to the Environmental Policy, the Code of Conduct, the Privacy Policy and other policies and procedures relevant to the position as prescribed from time to time
Other duties as directed by the Assistant Property Manager

Tenant Services Responsibilities

Effectively handle customer/tenant complaints and inquires as much as possible following established guidelines/procedures/policies; ensure information forwarded to the appropriate staff member/manager for any required followup
Obtain/maintain all records on tenant insurance certificates, accounting and emergency contacts
Assist with/maintain tenant relationships on an ongoing basis to forego, where possible, development of serious landlord/tenant issues
Assist with company initiatives administration, including Building Engines, seasonal events and desk drops, holiday décor, etc.
Tenant communications through bulletins, posters, Captivate advertising and portal
Other duties as directed by the Sr. Property Manager

Qualifications:

Minimum of 2 years of Property Management Administration experience; strong preference given to real estate industry experience
Education from a recognized institution in a relevant field
Ability to think strategically
Superb verbal and written communication skills; able to communicate formally and informally
Dynamic, outgoing and positive personality that is complimented by an approachable and collaborative disposition
Possesses a desire to excel, learn and adapt to changing objectives and structures; able to respond positively to varying feedbacks
Patient and empathetic with a keen ability to analyze various situations and respond accordingly in a timesensitive manner
Hands on approach that is supported by strong attention to detail; ability to understand and explain tenant lease clauses, budgets, service contracts and coownership agreements an asset
Proficiency in Word, Excel, PowerPoint and Outlook; familiarity with Yardi Voyageur an asset
Desire to learn, take on additional responsibilities and progress

Why join First Gulf?

Opportunity to work for a leading real estate development company
Exciting projects and challenging opportunities to develop highprofile residential, commercial, and mixeduse developments.
Competitive salary and benefits package
Dynamic and collaborative work environment
Commitment to sustainability and social responsibility