Administrator, Human Resources - Pickering - Aecon Group Inc.

Description

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.

At Aecon, You Can Count On

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

At Aecon We

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well‑being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

About Us

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5–8. Building on the successful delivery of the Darlington Refurbishment Project, the CanAtom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario's clean energy future.

What is the Opportunity?

The Human Resources Administrator will report to the Human Resources Manager. This position will be responsible for a variety of administrative duties in support of CanAtom Human Resources Functions, including employee Onboarding, Recruitment & Selection and Talent Management.

What You'll Do Here

• Provide coaching and assistance to Managers through different processes of human resource management including labour relations, performance management, discipline, absence management (disability leave, paternal leave, unpaid holidays) etc.
• Manage employee lists, including administration and tracking of project Assignment Letters for all employees assigned to the Joint Venture projects. Includes determining all necessary details for all new project staff, project transfers and all moves relating to project transitions.
• Assist in the administration of project Living Out Allowance process as per Travel & Per Diem Policy, including tracking and collecting all necessary forms and supporting documentation. Providing updated TD4's to home company Human Resources.
• Manage employee departures, including collecting and tracking all necessary equipment, ensuring it is returned to the proper home company.
• Work with Home Company Human Resources to ensure all employee change paperwork is completed.
• Investigate and answer employee questions associated with pay and benefits and CanAtom's and Home Company policies and programs.
• Manage job descriptions and revise as needed. Ensure open roles are posted to the career page.
• Participate in weekly recruitment meetings, liaise with Talent Acquisition Advisor(s) regarding job requisitions.
• Arrange coordinate and participate in interviews as required, perform reference checks for candidates.
• Participate in the co‑op program through recruitment activities.
• Participate in the development of employee engagement activities necessary to establish a positive employer‑employee relationship and promote a high level of employee morale and motivation.
• Assist in the administration of Rewards & Recognition Programs.
• Liaise with HR Business Partner, Project Administration and Home Office to arrange training, employee events, etc. as required.
• Owns the project on‑boarding process, ensuring all new employees have the proper equipment and access for their first day, including IT setup, project hire announcements, update slideshow, and ensuring a training plan in place.
• Schedule and deliver Orientation.
• Other duties as required.

What You Bring To The Team

• Diploma in Human Resources or a University degree in Human Resources or equivalent.
• 1‑3 years of relevant Human Resources administration experience.
• Effective written and verbal communication skills.
• Excellent interpersonal skills.
• Team player.
• Demonstrated abilities in the following areas:
  • Client Focus/Service.
  • Organization.
  • Accuracy and detail.
  • Adaptability.
  • Prioritization.
  • Problem Solving.
• Proficient in common desktop packages, i.e. Word, Excel, Outlook, PowerPoint.
• Experience with HR Management Systems (experience with SAP considered an asset).

Please note this is a fully on site/in office position.

Reason for vacancy: New position.

The expected salary range for this opportunity is $50,000‑$56,000.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.