Administrative Support 2 - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried Administrative Support 2 (Gr3)

Job Title

Administrative Support 2

Department

Clinical Practice Placement Unit | School of Nursing | Faculty of Applied Science

Compensation Range

$3, $3,727.00 CAD Monthly

Posting End Date

April 3, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

To provide administrative and secretarial assistance to the Manager, Clinical Practice Placement Unit (CPPU), with current undergraduate placement coordination support, providing program information and assisting in the resolution of student placement requests, maintenance of clinical placement records and development of placement documents, systems, processes and events.

Provides front line support for the CPPU, directing and referring all student, faculty, staff & visitor inquiries related to all programs of study related to clinical practice and CI recruitment, onboarding, and orientation.

Organizational Status

The position reports to the Manager, Clinical Placement Unit (CPPU), and receives some functional oversight from the Associate Directors of Graduate and Undergraduate Programs, and other members of the Academic Programs and SoN leadership team.

The position works closely with the Undergraduate Placement Coordinator, the Graduate Placement Coordinator, the Practice Education Coordinator, and other members of the CPPU team.

The position provides resource assistance to faculty members, students and staff.

Interacts with other units and staff within the School of Nursing as well as with other UBC academic units and may interact with key stakeholders in health care settings.

The School of Nursing operates as an independent unit within the Faculty of Applied Science and prepares graduates for direct entry to practice.

As a degreegranting program for a distinct health profession, the undergraduate program is responsible for its own clinical placements process in collaboration with Health Authorities, enacted through the coordination and oversight of the CPPU.

Work Performed
Arranges meetings, interviews, and seminars by performing duties such as coordinating schedules, preparing agendas and other documentation, booking rooms, making catering arrangements, and taking, preparing, and distributing minutes.
Collects and compiles data for reports from manual and electronic sources. Enters, edits, and manipulates data in relevant information systems, requiring data manipulation processes of a moderately complex nature, such as entering clinical placements information in HSPnet and completing processing tasks related to securing clinical placements.
Assists in the development of electronic information support systems including mailing lists, membership lists, and online records administration systems.
Tasks will include, but not exclusively:

Assists in posting and markings on Canvas
Follows up with students for outstanding clinical requirements
Updates details in HSPnet/Master Class spreadsheet
Make changes in HSPnet under general guidance of CPPU team
Make changes or updates to the BSN website
Edits/proofreads Health Authority booklets
Follows up on Access card requests (for certain sites)

Creates Qualtrics Surveys Updates PeP entry (both student and CI matching)
Performs other tasks as required of the position.

Job is performed in a standard office environment. Workspace interruptions are expected, and do not create undue stress in task completion with known and predictable deadlines. Work pressures, peak periods, multiple demands, deadlines or interruptions moderately impact task completion ability

Consequence of Error/Judgement

Must exercise judgment initiating and carrying through various activities important to the functioning of the School of Nursing Clinical Practice Placement Unit.

This includes judgment about when to consult with the CPPU Manager or CPPU team, Associate Directors (Undergraduate or Graduate Program), the Undergraduate Program Coordinator, and other members of the SoN Academic Program team.

Exercising poor judgment, ineffective communications, or lack of confidentiality could result in strained relations that compromise program activities and the School of Nursing education program.

Errors or incorrect decisions could significantly compromise the educational experience of students as well as our relationships with clinical partners.

Supervision Received

The position reports to the Manager, Clinical Placement Unit (CPPU) and receives guidance from various members of the CPPU. Works independently under general supervision. CPPU work requires ongoing prioritization, attention to detail and discretion. The incumbent is expected to take initiative, problem solve, determine course of action and follow through appropriately.

Supervision Given

No supervision is given. May provide oversight on work from temporary stud