Administrative Assistant - Edmonton - About Staffing Ltd.

Description

Connecting you to Administration jobs in Edmonton, Alberta

About Staffingis an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.

We have partnered with a leading professional association to support them in hiring for their next Administrative Assistant.

Job ID: 43021

Job Type: Direct Hire

Category: Administration

Location: Edmonton, Alberta

This Administrative Assistant role is a 1-year maternity leave contract with the possibility for extension. It provides dedicated support to both the Professional Development and Sections team, as well as the Membership and Communications team.

The position plays a central role in ensuring programming runs smoothly, administrative processes are handled with care, and members experience consistent, high-quality service. It calls for someone who is attentive, organized, and comfortable balancing a variety of responsibilities while maintaining a polished and professional presence.

The organization represents professionals across the legal sector, bringing people together through resources, advocacy, and exceptional professional development. Their team takes pride in creating programs and services that help members feel supported, informed, and connected at every stage of their careers.

The workplace is collaborative, welcoming, and grounded in a shared commitment to meaningful service. Team members are encouraged to think creatively, take initiative, and contribute to work that matters. Professionalism and approachability go hand-in-hand here, and every interaction reflects a genuine desire to help others succeed.

Duties and Responsibilities:

The key job functions are:

• Assists with organizing and hosting section meetings and provides daily operational support to ensure programming runs efficiently.
• Sets up A/V equipment for meetings and events, and troubleshoots any technical issues that arise.
• Supports the processing of registrations, answers inquiries, and resolves issues related to section activities.
• Edits and posts meeting materials, videos, and related content to the website in a timely and accurate manner.
• Attends section workshops, summits, and volunteer appreciation events to provide on-site support.
• Maintains accurate member records, payments, and program‑related information.
• Prepares documents, packages, and materials for workshops, meetings, and events as required.
• Coordinates member communications, including mail‑outs, and supports student programs and mentoring initiatives.
• Responds to inquiries via phone, email, and reception duties with consistent professionalism.
• Provides support for organizational events and contributes to national shared services initiatives as required.
• Maintains office standards, informs leadership of emerging issues, and demonstrates strong judgment in daily tasks.
• Completes additional duties assigned by leadership to support organizational priorities.

Education:

• A post‑secondary diploma or certificate in Office Administration, Business Administration, or a related discipline is preferred.
• Additional training in data management, event coordination, or administrative systems is considered an asset.

Experience:

• Minimum 2‑years experience in an administrative, member‑service, or office‑support role within a professional environment is required.
• Demonstrated comfort supporting basic technology needs, including A/V setup and troubleshooting is required.
• Experience coordinating events, maintaining records, and supporting multiple stakeholders is considered an asset.
• Experience working with membership‑based organizations or professional associations is beneficial.

Skills:

• Strong written and verbal communication skills, with the ability to respond to inquiries professionally and effectively.
• High level of technical comfort, including the ability to set up A/V equipment, troubleshoot issues, and support virtual and in‑person meeting requirements.
• Proficiency with data entry, record management, and office software systems.
• Ability to organize tasks, anticipate deadlines, and manage competing priorities.
• Problem‑solving skills with the ability to troubleshoot issues and support team members proactively.
• Calm, courteous, and service‑oriented approach when interacting with members and colleagues.

Base Salary: $40,000-44,000 per year

• Full benefits package included

Work Hours:

• 37.5 hours per week
• Monday – Friday

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

About Staffing recruiters are Alberta's experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary‑to‑direct hire placements in the corporate and industrial fields.

The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer's needs of the positions we are actively working on.

We are constantly posting administration jobs so check back with us regularly.

For FAQs, stop by our job seeker page.

Please reference Job ID: 43021 in your application.

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