Executive Assistant - North York, Canada - Dillon Consulting Limited

Dillon Consulting Limited

Verified Company

North York, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Your opportunity
This is an
office-based position and will require working from Dillon's North York office. We offer
flexible work hours to help balance the competing demands of work and personal life.

Responsibilities:

Executive Support

Provisions of highlevel, confidential administrative support to the President and for other Executive Team upon request
Support to the Board of Directors scheduling meetings, preparing Board packages for Board of Director meetings, and organizing inperson meetings
Management of the President's schedule, including preparation for meetings such as agendas and provision of background information
Organize, coordinate, and prioritize daily activities for the President and potentially other members of the Executive Team, including scheduling meetings and day to day organizational support
Prepare and edit executive level communications, briefing notes and PowerPoint presentations
Coordinate with Marketing and Communications team upon request
Represent the President and Executive Team when communicating with others in the organization and when working with external consultants
Manage requests and track action items and deliverables from direct reports and support teams
Maintain relevant files and databases, electronic filing systems, and related communication
Coordinate reporting of operating budgets and progress report on business plan objectives and key results, including organizing quarterly team meetings
Work in partnership with the President, Executive team, and team of Executive Assistants to plan and arrange large corporate events, meetings and conferences, which includes creating meeting agendas, distributing notice to attendees, providing and distributing background information, coordination of conference speakers, organizing venue details with hotel vendors for conference requirements and preferred rates and IT needs
Arrangement of travel by booking transportation needs and hotel accommodations
Support with internal meetings, including preparing meeting materials, preparing agendas, taking minutes, tracking participation, tracking action items, and other aspects of meeting coordination, such as virtual workspace and resource tools, room booking, set up and media support
Input weekly timesheet and complete monthly expense reports for the President, and manage invoicing and securing of approvals
Provision of general administration of clerical tasks, such as reviewing correspondence, mailing, filing and photocopying
Traveling for business upon request

Project Coordination/Execution of Strategic Initiatives

Project coordinator for special projects and company initiatives including finalizing and distributing reports
Work on special projects by establishing goals and objectives, outlining the project scope, managing timelines, monitoring project progress, tracking budgets, problem solving and acting as a project coordinator

Learning & Development

Commit to selfdevelopment, ongoing learning, and professional development
Continuous updating of job knowledge by reading professional publications and maintaining personal networks
Contribute to Dillon's corporate profile through active participation in professional associations and committees

Qualifications:

What you will need to succeed

University degree or college diploma preferred
Minimum of five (5) to ten (10) years of experience supporting C-Level executives preferably in a professional services consulting organization

Experience:

Strong organizational skills, excellent attention to detail, and the ability to perform and prioritize multiple tasks
Excellent interpersonal skills with the ability to build and maintain relationships with stakeholders across the organization, including Senior Leadership, Board Members, Partners, Associates, and staff
Expertlevel written and verbal communication skills
Emotional maturity to handle confidential information with discretion, be adaptable to various competing priorities, and demonstrate the highest level of service and response
Proficient in using technology to help drive results
Experience with business travel logistics, planning large corporate events, and scheduling meetings
Strong computer skills with a proficiency in MS Office Suite
If you enjoy building, growing, and nurturing new and existing relationships with thought leaders and other stakeholders, then this position may be right for you_

Why choose Dillon
Dillon is powered by people who are technically proficient, passionate about