Academic Scheduling Officer - Hamilton, Canada - Mohawk College

Mohawk College

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Academic Scheduling Officer Status**:
Full Time

Hours:
Monday - Friday, 35 hours/week

Home Campus:
Fennell/Hybrid

Payband:
G

Rate of Pay:
$30.87

Posting Date:
February 16th, 2023

Closing Date:
February 23rd, 2023 at 7:00 pm EST

We support and encourage the contributions of our diverse employees.

We are committed to nurturing an equitable, diverse and inclusive (EDI) environment for everyone who learns and works at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce.

As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.

Mohawk College is currently recruiting for our next

Academic Scheduling Officer

Reporting to the Manager, Scheduling and Registration, the Academic Scheduling Officer is responsible for the analysis of data from Academic areas, manipulation, construction, distribution and maintenance of full-time Post-Secondary, Continuing Education, Apprenticeship, and Final Examination timetables at the multi-campus Mohawk College.

The incumbent will create optimal timetables which meet the educational requirements of all programs and follow faculty and student guidelines while ensuring the most efficient utilization of college space.

The incumbent also shares responsibility for the Academic room booking process, including requests for meeting space and midterm testing at the Fennell Campus.

Responsibilities:

The duties of this position include, but are not limited to:

Produces student, faculty, and room timetables for Post-Secondary Programs, Apprenticeship, and CE Programs at all campuses:

Deciphers, analyses and verifies all scheduling data received from Summit at the beginning of each scheduling cycle and when changes are requested after preliminary and final schedules have been distributed. Consults with the academic designate regarding discrepancies, errors and omissions.
Ensures all courses have been assigned in accordance with the correct version of the Collegeapproved Program of Studies and reports discrepancies to the Academic Department. Consults with the Academic Data Officer when required.
Identifies and notifies the academic designate or the Coordinator of Scheduling and Academic Support of problems including requests which are not feasible or desirable due to space, faculty or student constraints or would create enrolment or registration issues. Assesses timetable requirements and determines whether a program needs to be manually scheduled or can be prepared for automated scheduling process.
Prepares data for automated scheduling based on faculty workload, faculty restrictions and accommodations, specialty room/lab hours and availability, general electives, common hour, option courses, classroom and microlab availability, section and academic block sizes. Works closely with staff at satellite campuses to ensure accurate timetables are produced.
Completes validations and timetable simulations prior to scheduling to further identify issues and potential problems. Brainstorms and develops solutions which will have the most positive impact on student schedules.
Manually schedules all courses rejected during the scheduling process, requiring complex changes involving multiple student, faculty and room schedules in order to accommodate timetable requests.
Reviews preliminary schedules with academic designated for errors, omissions, and workload changes; processes changes before publishing final schedules.
Maintains the database's room inventory for all college campuses. Ensures the database is uptodate and accurate for the upload to Banner as determined by the Time Ticketing schedule for student registration based on critical deadlines determined by the College. Works closely with the Business Analyst to identify and correct issues prior to the upload.
Completes all changes in the Timetabler Database and Banner, and informs Academic Departments daily of changes to ensure students and faculty have accurate and up to date schedules.
Reviews the scheduling process after each semester, identifying problems and concerns; develops solutions and suggestions for improvement for the next semester for the Academic Departments as well as processes within the Academic Scheduling Office.

Produces final exam timetables for students, faculty, and rooms for Post-Secondary Programs**:

Develops and distributes exam request forms to Academic Departments and follows up with academic designate to ensure requests are received within the set deadlines.
Reviews, verifies, and makes adjustments and corrections where needed for all exam requests received from each Academic Department.
Identifies and informs Academic Departments of problems including requests which are not feasible or desirable due to space, faculty or student constraints; recommends solu