Executive Assistant - Ottawa, Canada - Cooperation Canada

Cooperation Canada

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Full professional competence in both of Canada's official languages is required - all staff at Cooperation Canada are bilingual and meetings are routinely held in both languages.

This will be tested during the recruitment._

ABOUT THE ORGANIZATION

Who is the Executive Assistant?

The Executive Assistant, reporting to the CEO and closely collaborating with the COO, plays a vital role in providing comprehensive support to both executives and the Board of Directors.

With a proactive approach, they ensure effective leadership and management by seamlessly managing the CEO's office, facilitating board engagement, and coordinating with internal and external stakeholders.

Their strong communication skills and attention to detail are evident in their ability to support organizational planning and execute various meetings and events, contributing significantly to the organization's success.

The Executive Assistant is a pivotal role for the organization, blending exceptional organizational acumen with meticulous attention to detail to ensure the seamless functioning of the CEO's Office and the coordination of Board of Directors' activities.

This role demands a self-driven and proactive individual, proficient in working autonomously to fortify effective leadership, governance, and management throughout the organization.

Moreover, adept communication skills are imperative, as the Executive Assistant serves as a conduit for engagement between internal stakeholders and external counterparts, facilitating organizational planning endeavors and meticulously orchestrating the successful execution of meetings and events.

This position represents a critical blend of administrative competence and interpersonal skills, serving as a fundamental pillar of operational excellence within the company's structure.

Functional ability in English and French.
Knowledge: At least one year of relevant governance experience, matched with some postsecondary education in relevant field(s), or equivalent experience.
Communication: Strong interpersonal skills with a commitment to diversity and equity.
Organization: Excellent time management and attention to detail.
Initiative: Demonstrated ability to work independently within guidelines.
Judgment: Exercises tact and discretion with confidential information.

If you want a more detailed breakdown of your responsibilities and our recruitment process, you can find more information here
.

Interested?
Applications are accepted on an ongoing basis with the
final submission deadline June 9th, 2024 at 11:59PM. While timelines can shift, our goal is to have the position filled by the end of June 2024. We will keep you updated on our timelines throughout the recruitment process.

We thank all applicants for their interest; however, only those pre-selected will be contacted.

**- Une maîtrise complète des deux langues officielles du Canada est essentielle. Tout le personnel de Coopération Canada est bilingue et les réunions se tiennent régulièrement dans les deux langues. Ces compétences seront testées pendant le processus de recrutement._

AU SUJET DE L'ORGANISME

Qui est l'assistant-e à la direction?

L'assistant-e à la direction, qui relève de la directrice générale et collabore étroitement avec la directrice des opérations, joue un rôle essentiel en apportant un soutien complet aux dirigeant-e-s et au conseil d'administration.

Grâce à une approche proactive, il/elle assure un leadership et une gestion efficace en gérant de manière transparente le bureau de la directrice générale, en facilitant l'engagement du conseil d'administration et en assurant la coordination avec les parties prenantes internes et externes.

Leurs solides compétences en communication et leur souci du détail sont évidents dans leur capacité à soutenir la planification organisationnelle et à organiser diverses réunions et événements, contribuant ainsi de manière significative au succès de l'organisation.

L'assistant-e à la direction joue un rôle essentiel pour l'organisation, alliant un sens exceptionnel de l'organisation à une attention méticuleuse aux détails, afin d'assurer le bon fonctionnement du bureau de la directrice générale et la coordination des activités du conseil d'administration.

Ce rôle exige une personne motivée et proactive, capable de travailler de manière autonome pour renforcer l'efficacité du leadership, de la gouvernance et de la gestion dans l'ensemble de l'organisation.

En outre, il est impératif de posséder d'excellentes compétences en matière de communication, car l'assistant-e à la direction sert d'intermédiaire entre les parties prenantes internes et les homologues externes, en facilitant les efforts de planification organisationnelle et en orchestrant méticuleusement l'exécution réussie de réunions et d'événements.

Ce poste représente un mélange critique de compétences administratives