Event Producer - Toronto
3 days ago
Job description
Harbourfront Centre is a leading cultural institution in Toronto, celebrated for its vibrant arts, culture, community and recreational programs.As a not-for-profit organization, we are committed to enriching the lives of diverse communities through creativity, innovation, connection and excellence.
A multi-faceted campus, Harbourfront Centre includes programming across arts, culture, recreation and learning, as well as commercial businesses that generate essential revenue to support operations.
We are currently seeking an experienced, collaborative and super organized Event Producer to coordinate and oversee the planning and execution of production activities for large scale events and activations at Harbourfront Centre.
Position Title:
Event Producer
Department:
Event Operations
Reporting To:
Manager, Event Operations
Number of Vacancies: 1
Type of Employment:
Full-time, based on a 35-hour per week work schedule
Compensation:
Annual salary of $60,000 – $75,000 per year, plus a comprehensive benefits package
Work Location:
At our waterfront campus in Toronto
DUTIES
Interface with Harbourfront Centre staff, programming partners, sponsors and clients to assess event needs, answer questions, assist with unique circumstances and develop new solutions.
Manage the production activities during assigned events including prioritizing and organizing workflow, responding to problems, and ensuring that safety procedures are followed.
Attend planning, programming, partner and client meetings to exchange information, ideas and detailed logistics to ensure successful event operations.Create detailed production schedules and provide cost estimates in advance of events.
Participate in regular department meetings and follow through on event operations action items.
Advance artist performances including producing production schedules, obtaining quotes for performance needs, communicating details to various departments and scheduling deliveries.
Participate in the evaluation of festivals, events and performances, making recommendations and implementing procedural changes.Obtain competitive quotes from external vendors and evaluate accuracy.
Review event reports, address action items and update event records with post-event metrics.
Create packages of event information for the various service departments and the Event Operations staff to facilitate the execution of events.
Act as a resource and coordinate with various service departments including, Technical Services, Security, Site Operations, Front of House, and Marketing & Creative Services prior to, and during the execution of assigned events.
Supervise the activities of the part-time Assistant Event Coordinators team including participating in training, providing assistance, and providing individual performance feedback to the Manager, Event Operations.
Assist with the annual orientation of the Assistant Event Coordinators resource pool.Assist the Director on Duty during festivals/events as required.
Complete show and event settlements in a timely manner for remittance and invoicing. Reconcile all event expenses and submit invoices and expense reports.
Ensure all assigned events, staffing, production schedules and other related functions are captured in Harbourfront Centre's event management systems.
As needed, assist the Manager, Event Operations in the development of operational procedures for the department.
Orientate clients and production partners to safety, technical characteristics and other areas of facility operations. Facilitate the use of the services by the resident company and others engaged by or renting the facility.
REQUIREMENTS
Demonstrated experience in event production in live events, theatre, dance, music, festival management, corporate events, and installations.
Working knowledge of event production techniques, methods and procedures of theatre, dance, and music productions and presentations including stage, set, sound and lighting design and implementation, stage management, patron services and appropriate safety precautions and procedures.
Strong passion for the arts and client engagement.Computer proficiency in Microsoft Office 365. Knowledge of Microsoft Visio and Artifax is considered an asset.
Highly effective communication, presentation, interpersonal and relationship building skills to engage with a variety of stakeholders, cultural partners, rental clients and colleagues, fostering positive relations and respecting confidentiality.
A collaborative approach, seeking and celebrating the contribution of others.Results-oriented and proactive, with the ability to multitask, prioritize and work independently.
Able to uphold the highest ethical standards and a pursuit of excellence and innovation.
Experience in the not-for-profit sector and/or corporate event management is desirable, as is knowledge of Canada's arts & culture community.
An understanding of WHMIS and AODA is preferred.Must be legally eligible to work in Canada on a full-time ongoing basis.
This role is based in Toronto, as such, must be able to work on site at our lakeside campus.
OUR VALUES
At Harbourfront Centre, our values—Open, Brave, Rigorous, and Kind—reflect our commitment to inclusivity, imaginative risk-taking, excellence, and respect, ensuring enriching experiences for all.
HOW TO APPLY
Harbourfront Centre is committed to diversity and inclusiveness. We encourage qualified candidates from all backgrounds to apply.
Acceptable applications must include a current resume and a cover letter indicating why you wish to join the team and how you would meet the criteria for this position.
We invite qualified applicants to submit their candidacy to by no later than March 13, 2026. Please quote Event Producer in the subject line of your application. Applications will be reviewed on a rolling basis, as such early submission is encouraged.Similar jobs
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