Executive Assistant - Port Alberni, Canada - City of Port Alberni

City of Port Alberni

Verified Company

Port Alberni, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

City of Port Alberni:

Executive Assistant:

The City of Port Alberni is a community of over 19,000 people. Located centrally on Vancouver _Island, we are a wellserviced and growing municipality that offers residents affordable west _coast living, as well as proximity to oceans, lakes, rivers and mountains._

The City of Port Alberni is currently looking for an
Executive Assistant to join a progressive and dynamic organization that provides a full range of programs and services to taxpayers.

Reporting to the Chief Administrative Officer (CAO) this position will perform a wide range of complex and confidential administrative functions in support of Mayor, Council and the CAO.

Responsibilities:

Provides confidential administrative support to the CAO, Mayor and Council
Acts as a primary point of contact for the offices of the CAO and Mayor, and is responsible for the effective administration of the related daytoday activities
Manages the flow of communication and information on behalf of the CAO and Mayor as appropriate
Prepares correspondence, documents, agendas, briefing documents, various reports, presentations, and other materials
Coordinates appointments and schedules meetings and events
Takes meeting minutes as required; follows up on meeting action items and related commitments
Assists with research and special projects
Effectively prioritizes issues, work requirements and deadlines
Perform related work as required

Qualifications:

Postsecondary education in public sector administration, business administration or a related field
3 to 5 years' experience providing administrative support at an executive level, preferably in a municipal government setting
An equivalent combination of education and experience may be considered
Excellent organizational, communication, customer service and leadership skills
Ability to establish and maintain effective working relationships and work in a collaborative manner
Ability to manage multiple and changing priorities in a high pressure and time sensitive environment
Proactive and selfmotivated

Attention:
Human Resources

By mail:
City of Port Alberni, 4850 Argyle Street, Port Alberni, BC V9Y 1V8

_We wish to thank all applicants for their interest and advise that __only those selected to be interviewed will be contacted._**Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 3 years to less than 5 years