File Maintenance Clerk - Toronto, Canada - YMCA of Greater Toronto

YMCA of Greater Toronto
YMCA of Greater Toronto
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Hourly Rate:
$ Check out the YMCA's total compensation package

Location: 4 days remote, 1 day in the office
90 Eglinton Ave. E, Toronto M4P 2Y3

Work Hours:
Monday to Friday, 37.5 hours per week

Employment Type:
Hourly Contract - Seasonal

Number of Vacancies: 2


Anticipated Start Date:
April 17th, 2023 (Until end of August 2023)

Deadline to Apply:
March 24th, 2023 at 5:00 p.m.


Be the Spark Join our passionate HR team and help us to achieve great things in our community


The File Maintenance Clerk assists in the day-to-day operations of the Human Resource Department, including organizing and uploading confidential employee digital files to our file management system, some data entry of information into the Human Resources Information System (HRIS), and various other clerical and administrative duties.


In this role, you will:


  • Sort and upload confidential digital employee files such as new hire documents and scanned beneficiary forms to our file management system
  • Maintain files and filing system, adding documentation to employee files after the completion of each pay period, and securing files in approved manner
  • Assist in the accurate and timely data entry of associationwide employee data into HRIS database during peak periods and/or as required
  • Reviews documents for completion and follows up with supervisors for missing or incomplete documents as needed
  • Other duties as assigned

You bring:


_ Canada Summer Jobs Criteria:
_

  • Be between 15 to 30 years of age at the start of the employment;
  • Have been registered as fulltime student in the previous academic year and intend to return to school on a fulltime basis in the upcoming academic year;
  • Be a student in a secondary, postsecondary, vocational or technical program;
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

_Other Qualifications:
_

  • Minimum of one year relevant work experience
  • Completion of some postsecondary courses in related field preferred
  • Knowledge or previous experience using a data base and maintaining integrity of the data and system
  • Excellent organizational and time management skills coupled with a heightened awareness of the importance of attention to detail required for employee data
  • Proficiency using Microsoft Office including Word, Excel, Outlook
  • Ability to maintain confidentiality; discretion
  • Excellent written communication skills
  • Commitment to diversity, equity, inclusion and building a sense of belonging

What you need to succeed:


  • Commitment to the YMCA's Mission, Vision and Values
  • Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
  • YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

Why work for the YMCA?


The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities.

We are committed to helping our employees reach their full potential and are recognized as a great place to work.

We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities.

See what you can expect from the YMCA here.


Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors.

Learn more in our strategic plan, _Ignite the Light_,_ which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.


If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.


In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check.

Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.


Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.

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