Executive Assistant - Charlottetown, Canada - Next Level Group

Next Level Group Charlottetown, Canada

3 weeks ago

Full time

Description

We are currently looking for an experienced Executive Assistant to join our Charlottetown, PEI team. We need someone with integrity, a passion for professional development, initiative, and a solid grasp of the responsibilities that come with being an executive assistant.

Key duties:

Reminding the CEO and Presidents of important tasks and deadlines.
Conducting business support analysis and coordination while following company guidelines.
Planning corporate events, including fundraisers and staff appreciation activities.
Handling expense reports, invoices, and professional registrations.
Assisting in recruiting association members.
Creating and organizing correspondence, presentations, and reports with a high level of professionalism.
Reviewing, proofreading, and editing various documents and materials.
Managing client events, from venue selection to invitations and logistics.
Organizing and maintaining calendars, scheduling appointments, and preparing documents.
Dealing with external calls and partnership requests.
Managing the schedules and events for the CEO and President.
Contributing to social media campaigns.
Handling incoming mail and correspondence for the senior executives.
Drafting memos, letters, and other written communications.
Preparing meeting agendas and documenting minutes.
Providing necessary information to the CEO and President for meetings.
Coordinating travel arrangements and processing travel claims.
Building and nurturing positive relationships with team members and stakeholders.
Supporting business interactions with government entities, partners, and the private sector.

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