Office Assistant - Vancouver, Canada - Theresa Ko Inc.
3 weeks ago
Description
Durée de l'emploi:
Temporaire
- Langue de travail: Anglais
- Heures de travail: 35 to 40 hours per week
- Education:
- Expérience:
Education:
- Other trades certificate or diploma
Tasks:
- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Work on reports from manual or electronic files, inventories and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare and format page presentation
- Compile data, statistics and other information
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Conduct research
- Perform data entry
- Provide customer service
- File material in storage area
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
- Prepare and monitor contracts and budgets
- Store, update and retrieve financial data
- Schedule and confirm appointments
- Greet people and direct them to contacts or service areas
- Consult with clients after sale to provide ongoing support
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Record and prepare minutes of meetings, seminars and conferences
- MS Office
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Set up and maintain manual and computerized information filing systems
Computer and technology knowledge:
- Adobe Photoshop
- Information technology
- MS Word
- Accounting software
- Simply Accounting
- Quick Books
- Database software
- MS PowerPoint
- Adobe Acrobat Reader
- MS Excel
- MS Outlook
- MS Windows
- Electronic mail
- Google Docs
- Sage Accounting Software
Area of work experience:
- Reports and records
Area of specialization:
- Forms and records
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Correspondence
- Payroll services
Security and safety:
- Bondable
- Criminal record check
- Reference required
- Credit check
Work conditions and physical capabilities:
- Fastpaced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting
- Attention to detail
- Work with mínimal supervision
Personal suitability:
- Adaptability
- Analytical
- Collaborative
- Efficiency
- Energetic
- Goaloriented
- Hardworking
- Integrity
- Outgoing
- Positive attitude
- Proactive
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Punctuality
- Resourcefulness
- Team player
- Judgement
- Ability to multitask
Screening questions:
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Experience:
- Experience an asset
Health benefits:
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits:
- Bonus
Other benefits:
- Free parking available
- Learning/training paid by employer
- Team building opportunities
- Parking available
- Travel insurance
- Wellness program
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