EXEC ADMN - Victoria, Canada - BC Public Service

Description

Posting Title
EXEC ADMN - Executive Administrative Assistant

Position Classification
Executive Administrative Asst

Union
N/A

Work Options
On-Site

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
As of April 7, 2024 $61, $70,087.08 annually

Close Date
4/18/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Public Safety & Sol General

Ministry Branch / Division
Policing and Security Branch

Job Summary

Share your skills, confidence and initiative in this energizing role

The Policing and Security Branch is part of the Ministry of Public Safety and Solicitor General. The branch assumes responsibility for ensuring the security and economic vitality of British Columbia's communities through effective policing and security.

The Executive Administrative Assistant is responsible for all planning, development and coordination of administrative duties related to the operations of the Assistant Deputy Ministers Office.

Job Requirements:

• Grade 12 plus a certificate in office administration or equivalent.
• Minimum two (2) years of experience providing administrative support services for a group of staff with varying demands and expectations.
• Experience dealing with highly confidential and sensitive issues.
• Experience with virtual meeting platforms such as MS Teams and Zoom.
• Experience with scheduling and calendar management in MS Outlook.
• Experience managing diverse workloads effectively and independently.
• Experience preparing, formatting, editing and proof-reading high level and confidential correspondence, records, and information.

Preference may be given to applicants with:

• A minimum of 1 year of experience supporting a senior executive, including calendar management, scheduling meetings, and making travel arrangements.
• Experience handling and preparing Executive level documents and meeting materials.
• Experience in responding to Freedom of Information requests.
• Experience with the CLIFF tracking system, eApprovals and ARC/ORCS records management policies, procedures and guidelines.

For questions regarding this position, please contact .

About this Position:

An eligibility list may be established to fill future temporary and permanent vacancies.

This position is excluded from union membership.

This position has full-time on-site requirements.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status],Métis or Inuit) interested in BC Public Service job positions.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements list above.

Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed.

Resume required: YES - A resume is required as part of your application, however, itmay notbe used for initial shortlisting purposes.

Questionnaire: YES (COMPREHENSIVE) - You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail , before the stated closing time, and we will respond as soon as possible.

Additional Information:
Enhanced Security Screening will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific St andard Time on the closing date of the competition.

Job Category
Administrative Services