Executive Assistant to C-suite - North York
1 day ago
Job description
About the CompanyThe organization is a leading healthcare provider in Canada, offering patient-centered clinical services with a strong focus on quality, innovation, and compassionate care.
Founded in 2016, it has built a reputation for delivering high standards of care in a collaborative and professional environment.
The team is made up of experienced healthcare professionals, including physicians, nurses, nurse practitioners, and other specialized staff who work together to provide coordinated, high-quality care.
Position Overview
The Executive Assistant to C-level Executive is a senior, trusted partner who provides comprehensive executive, operational, and project-based support in a fast-paced healthcare environment.
This role is ideal for a highly organized, proactive Executive Assistant who thrives on complexity, anticipates needs, and operates with discretion, confidence, and initiative.
Acting as an extension of the C-level Executive, you will support both strategic priorities and day-to-day execution across growth initiatives, marketing, communications, partnerships, operations, and special projects.
This role goes well beyond traditional administrative support and requires strong judgment, technological fluency, and the ability to manage multiple priorities simultaneously.
You will serve as a key liaison between executive leadership, internal teams, and external partners, ensuring alignment, follow-through, and seamless execution.
This is a unique opportunity for an experienced Executive Assistant who enjoys variety, high-discretion work, and making a measurable impact while growing alongside a senior leader.
Key Responsibilities(Subject to change; not limited to the responsibilities below)
Executive Support & Administration
Manage a complex executive calendar, including scheduling, prioritization, and conflict resolution
Oversee high-volume email correspondence, triaging urgent matters and ensuring timely follow-up
Prepare agendas, reports, presentations, dashboards, and executive communications
Attend meetings to document minutes, action items, and ensure follow-through
Maintain organized digital files, records, and documentation systems
Manage select scheduling, reminders, and personal administrative support for the C-level Executive
Exercise sound judgment and discretion when handling confidential information
Project & Operations Management
Track project timelines, deliverables, approvals, and key initiatives across growth and marketing functions
Prepare KPI dashboards and reports to support data-driven decision-making
Identify workflow gaps and recommend process improvements
Support SOP development and documentation
Manage competing priorities and respond effectively to urgent matters
Marketing, Communications & Growth Support
Support marketing, communications, PR, and media initiatives
Review marketing materials, social media calendars, and outbound communications prior to executive approval
Consolidate executive feedback and ensure alignment across marketing and growth partners
Track marketing budgets, invoices, and vendor agreements
Maintain organized repositories of marketing assets and creative materials
Conduct market and site research to support expansion initiatives
Stakeholder & Event Coordination
Serve as a liaison between the C-level Executive, leadership, vendors, and external partners
Coordinate internal and external events, including town halls, partnership meetings, and leadership sessions
Oversee event logistics, vendor negotiations, promotional materials, and related deliverables
Represent the organization professionally at meetings and growth-related engagements
Qualifications & Experience
Proven experience supporting a senior executive (C-suite or equivalent) in a fast-paced, complex environment
Demonstrated ability to manage highly sensitive and confidential information with discretion
Strong project management, organizational, and prioritization skills
Exceptional attention to detail and follow-through
Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint), collaboration tools, CRM platforms, and AI-enabled tools
Experience supporting marketing, communications, PR, or growth initiatives
Strong analytical skills with the ability to interpret dashboards and reports
Excellent verbal and written communication skills
Professional presence with the ability to represent executive leadership effectively
Ability to work independently, manage ambiguity, and thrive under pressure
Commitment to inclusivity and respectful engagement with diverse teams and communities, including 2SLGBTQIA+ individuals
Profile & Attributes
Proactive, solutions-oriented, and highly organized
Detail-driven with a strong sense of ownership
Calm, adaptable, and effective in high-pressure situations
Intellectually curious and eager to learn
Empathetic, discreet, and trusted
Clear, confident communicator and relationship-builder
What We Offer
A supportive and collaborative healthcare environment
Competitive compensation package, including discretionary bonus
Paid time off and benefits
Career development and learning opportunities
High-visibility exposure to senior leadership and strategic initiatives
Opportunity to grow alongside an executive leader during a key growth phase
Modern, professional in-office work environment
Meaningful work that contributes to access, quality, and innovation in healthcare
Work Arrangement:
In-office
Hours:
Full-time, Monday–Friday (40 hours/week)
Compensation:
$100,000 - $120,000
Start Date:
As soon as possible
We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.
We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.
In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that we do not use AI tools to screen or evaluate applications.
All candidate assessments are conducted by our recruitment team.Similar jobs
The Junior Underwriter supports the evaluation and underwriting of automobile insurance risks while managing insurance documents and transactions. · Risk Assessment and Evaluation: · Review documents, analyze risk factors, assist with premium rates, support monitoring of claims d ...
1 month ago
We are looking for a well-rounded and experienced Senior Designer to join our team. · Work on campaigns, branding web print digital production design. · Collaborate with creative directors strategy leads designers writers developers clients create high-quality communication desig ...
4 weeks ago
The Assistant Community Manager is responsible for the administration and leasing functions at the property. · They will implement and execute resident relations and engagement programs, including planning and executing resident appreciation events. · This role requires a self-st ...
2 days ago
We are recruiting for an experienced patient services coordinator/dental admin for our client in the Fredericton area. · ...
3 weeks ago
Requisition ID: · 96871 · Job Category: · Environmental · Location: · Fredericton, NB, Canada · Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , ...
1 day ago
We are seeking a detail-oriented and technically proficient Senior Software Developer to join our team. · Design, develop, and maintain high-quality software using C# and .NET Framework / .NET Core · Architect scalable and secure RESTful APIs and backend services · ...
4 weeks ago
We are looking for a Bilingual Service Coordinator/Medical Assistant who will participate in delivering services and outreach activities. This is a permanent full-time position (4-5 days a week, including weekends and evenings). · ...
1 week ago
We are seeking Plumbers and Plumbing Apprentices to join our team at Valley Electric in Fredericton, New Brunswick. · We offer competitive pay, benefits, and a supportive environment for those eager to learn the trade.Assist with water heater installations,maintenance,and repairs ...
1 month ago
Join a team that does more than generate and deliver electricity through its work; join a team that powers growth and advances communities. · Whether helping to define microgrids or pushing the boundaries on clean energy you'll find yourself working with leaders in transmission & ...
1 week ago
We're looking for a Marketing Coordinator who's equal parts content creator, project manager, and community builder. · ...
1 week ago
We are seeking a Junior Environmental Consultant to join our Atmospheric Sciences practice in Fredericton NB.This role involves conducting emissions testing at industrial facilities traveling to sites across Atlantic Canada assisting with related data analysis and technical repor ...
3 weeks ago
We are seeking a Junior Environmental Consultant to join our Atmospheric Sciences practice in Fredericton, NB. You will primarily support our stack emissions testing team. · Assist with the coordination and execution of stack emissions testing at industrial facilities. · Support ...
3 days ago
At Enhanced Care we know the importance of primary care and family practice in everyone s health and wellness Our conveniently located clinics are open for extended hours to look after the needs of our patients and our communities As we continue to expand we are looking for a Bil ...
1 month ago
The Office of Research Services (ORS), under the VPR portfolio, provides administrative leadership and support to develop and advance the research agenda. · Be the first point of contact to answer all questions and queries from UNB faculty members and graduate students regarding ...
4 weeks ago
We are seeking a dynamic Senior Director of Business Development & Recruiting to lead and grow our recruiting practice with a focus on outbound business development and client acquisition.This high-impact leadership role involves managing end-to-end recruiting engagements, buildi ...
2 days ago
+We are seeking a motivated, compassionate, and detail-oriented Psychologist to join our team. · +Minimum 1 year of experience as a clinical Psychologist · Doctoral or Master's degree in Psychology from an accredited program. · ++ · ,valid_job:1} *{display:none;} <scrip ...
1 month ago
The Recruitment Marketing Officer is responsible for the development and execution of a holistic marketing strategy that involves all recruitment tactics designed to attract and recruit domestic and international students to UNB. · Produce an annual suite of offline recruitment t ...
1 month ago
Wood is seeking a Senior Electrical Engineering to join our team in New Brunswick´s office to support some of the most exciting and complex projects within the region. · ...
1 week ago
We're looking for a highly skilled and motivated Automation (Power Automate) & Integration Developer with a background in Software Development and/or Engineering to join our team. ...
1 month ago
We are seeking a dynamic and experienced Associate Partner to join our actuarial practice within Consulting. · ...
1 week ago
We are looking for a motivated sales person to sell our internal services. Have you been described as a people person? Do you like making new connections? ...
2 days ago