Office and Project Administrator - Ottawa, Canada - Applied Electronics Limited

Applied Electronics Limited

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Applied Electronics Limited is a national industry leader in Digital Media Integration Solutions and Service.

Our primary goal is to provide our customers with the highest degree of customer satisfaction in all aspects of our business.

We are currently seeking an
Office and Project Administrator to work in person for our
Ottawa office.

A quick learner with advanced organizational skills, the Office and Project Administrator is responsible for supporting the National Capital Region's technical and sales groups including the Regional Manager, and works in a manner consistent with Applied Electronics' core values while supporting its strategic plan.

The responsibilities and duties include, but are not limited to:

Proactively support sales staff from receipt of customers' orders through to delivery, by tracking equipment status via regular contact and follow-up with vendors and distributors in order to provide accurate information for our customers in a timely manner.
Invest in the project process with the regional technical team to provide a suitable level of understanding and detail of the project lifecycle to management and head office administration as needed.
Generate and review reports from Applied Electronics' ERP software to support the sales and technical teams; proactively analyze and/or seek answers to gain clarity and assist in solving sales and project anomalies where appropriate.
Assist with updating client files, contact databases and project status notes in Applied Electronics' ERP software.
Support the regional Logistics Coordinator during high volume periods through preparation of shipment documentation, stock requisitions and receipt of supplier deliveries.
Work collaboratively with the head office administration and accounting teams to provide feedback on order processing and project status.
Active participation during the company's fiscal yearend activities.
Responsible for communicating with suppliers and customers as a member of the NCR team and understanding the role as a forwardfacing team member.
Responsible for the daytoday maintenance of office operations by tracking and ordering office supplies to maintain stock, or as requested by the team, and engaging the property manager for facilitiesrelated support requests; manage / redirect incoming phone calls and greeting visitors accordingly.
Primary Health & Safety Representative for the regional office and provide support in workrelated accidents and injuries investigation process.
Coordinate, plan and organize client and team's social events with the support of the Regional Manager.
Understands the dynamic nature of a busy and growing regional office and looks forward to new skill development and taking on additional duties as required.

Qualifications & Requirements:

Diploma / Certificate in Business Administration or similar field
Minimum 3 years of relevant office work experience
Bilingual in French and English a strong asset
Must possess strong proficiency in

Microsoft Office Suite:
Word and Excel; and Outlook

Familiarity with Audio Visual, Broadcasting or the construction industry a strong asset
Outstanding written and verbal communication and interpersonal skills
Excellent knowledge of MS Office and office management software (ERP etc.)
Excellent leadership, organizational and timemanagement skills

Please note that Applied Electronics will, upon request, provide accommodations for disabilities to support your participation in all aspects of our recruitment process.

Job Types:
Full-time, Permanent

Benefits: