Team Lead Payroll - Mississauga, Canada - Ornge

Ornge

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

TEAM LEAD PAYROLL

Reference #:
Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada.

In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We're excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Available:
Team Lead Payroll

Position Status:
Full Time

Location:

5310 Explorer Drive, Mississauga

Reporting To:
Manager, Payroll

Hours of Work:
***Monday - Friday, 8:30 am - 4:30 pm

Position Summary:

The Team Lead Payroll is responsible for payroll processes for 6 employee groups; provide day-to-day guidance to the Payroll Coordinators including advising on the collection, calculation, and entry of data in the payroll system; ensure adherence to established policies/procedures to ensure that payroll is completed accurately and on time for all staff; oversee the production of payroll dependent monthly and yearly reports and reconciliations.

Responsibilities:

Compliance & Reporting:

Ensure payroll is processed in accordance with federal, provincial and statutory legislation;
Review all input payroll data for each employee group for accuracy prior to forwarding to the Payroll Manager for final review;
Prepare all yearend filing and documentation such as Salary Disclosures, WSIB, EHT, WFN System Matrix;
Understand and keeping up to date with relevant laws, regulations and compliance including ESA, CLC, statutory requirements;
Generate payroll related reports as needed for yearend reporting;
Coordinate daytoday operations relating to payroll ensuring processes and procedures are followed by the Payroll Team and act as a goto resource for Payroll Coordinators;
Review, calculate and process the various input forms required to appoint, transfer, or terminate employees or to amend their records in accordance with regulations and policy directives;
Investigate questionable data and take corrective action. Confirm that rates of pay and all deductions are correct;
Acts as a Payroll Coordinator when required to ensure payroll is completed on time.

Analysis:

Analyze and reconcile all pay to pay files to the Total Recap Report (by company group) prior to processing each pay cycleensuring all New Hires, Terminations and rate changes are correctly captured in the payroll system (ADP);
Responsible for pushing all final payroll cycles into production for all employee payments; including reconciliation of all deductions, paid time off and other cycle validations;
Monthly reconciliation of payments for WSIB, CL, Union Dues, pension;
Annual reconciliation of all T4's and production of T4A's;
Preparation and analysis of changes in Net Pay for each company code from pay period to pay period, validating net changes in each pay period for each employee group.

Cross-Functional Relationships:

Provide customer service to both internal and external stakeholders such as all employee groups, internal departments within the organization, ADP and auditors regarding payroll matters;
Perform payroll investigative procedures to support the Financial Reporting Team (i.e., answering queries on an ad hoc basis, explanatory notes for calculations, supporting finance reconciliation);
Assist the Payroll Manager and Scheduling Team with the maintenance of system updates (updating codes such as new deductions, earnings codes, codes for finance purposes set up in system and run validation to ensure that code calculations are correct prior to production);
Generate payroll related reports as needed by both internal and external stakeholders;
Provide guidance to Payroll Coordinators, answering queries and determining when issues should be raised to the Payroll Manager for resolution assistance.

General Responsibilities:

Ensure all employees are properly paid ensuring all documentation is received by appropriate departments before payroll is processed to avoid delays and/or incorrect payments to employees;
Work with Finance/HR or other departments to understand payroll reporting needs;
Understand payroll processes and the reason for specific procedures to accurately analyse practices and to make recommendations for process improvements;
Understand information flowing into the payroll system from other systems (i.e., WFS/Scheduling System), track issues and ensure alignment and efficiencies;
Work with Payroll Team to ensure all data is processed correctly to ensure month end analysis is correct;
Prepare checklist to ensure all monthly & yearly payroll activities are prepared and submitted by appropriate deadlines;
Triage between self and coordinators to ensure deadlines are met; modifying priorities to ensure tim