Adjoint Administratif - Toronto, Canada - La Capitale Financial Security

La Capitale Financial Security
La Capitale Financial Security
Verified Company
Toronto, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
locations- Toronto, Ontario- Longueuil rue Saint-Charles O - 35h- time type- Temps plein- posted on- Publié aujourd'hui- job requisition id- R8274 Titre d'emploi:
Adjoint administratif


Statut:
Temporaire (Durée déterminée)


Sommaire:
The Bilingual Administrative Assistant supports the executive leaders of the Group Insurance Sales department.

They provide a broad range of administrative and general office support including managing travel, scheduling and expense reporting for multiple executives at senior management levels.


JOB DUTIES- Take calls, manage scheduling and maintain travel arrangement for Executives.- Process expense reports for Executives.- Maintain financial records (budgets, expenses).- Create spreadsheet and reports for Executives to distribute to Sales team members.- Provide an excellent customer service experience and liaise with external and internal facilitators on logistics.- Monitors, tracks and reports attendance for the Executives teams.- Prepare and organize presentations for the Executives teams.- Receive visitors; manage security cards for visitors and employees.- Liaise with IT for all technological problems and requests.- Manage office supplies and other inventory and order more as required.- Order catering and, book and set-up meeting rooms.- Assist and work closely with HR Shared Services team.- Assist other head office Executives when they visit the Toronto office.- Perform other duties and projects as requested.


REQUIREMENTS:

Education- College diploma in office administration


Experience- Three to five (5) years of experience as an executive assistant to one or more executives.- Extensive experience providing administrative support to senior management, handling a broad range of administrative matters, and standard office practices and procedures.- Considerable experience working with confidential materials/information for senior management staff.


Skills:


  • Strong communication skills, both orally and written
  • Must be resourceful, adaptable and possess a high degree of initiative
  • Ability to prioritize multiple tasks and manage interruptions and to assess situations to determine the importance, urgency and risks.
  • Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with mínimal supervision, and deal with conflicting priorities and work demands.
  • Microsoft Office and Office 365 proficiency
  • Excellent English & French language skills
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