Legal Secretary - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Ministry of the Attorney General, Civil Law Division, Legal Services Branch, Ministry of Children, Community and Social Services seeks an experienced and highly motivated legal secretary to provide a full range of legal secretarial and administrative support services in a fast-paced and dynamic environment.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

Provide clerical and litigation support by preparing a variety of court forms, legal documents and routine correspondence
Prepare, serve, and file materials and forms with courts and tribunals within specific deadlines
Retrieve information related to case histories, identify relevant references, and insert citations and statutes in legal documents
Open and close case files, assist with file retrieval, and maintain a computer log of all legal documents and correspondence
Answer general correspondence and telephone inquiries from clients, external counsel, court and tribunal staff and inperson litigants and follow up to ensure appropriate action taken
Organize and coordinate meetings, proceedings and court appearances appointments and conferences
Perform general administrative duties such as preparing files for storage/archival, receiving and prioritizing incoming correspondence, ordering office supplies, and managing invoices
Contribute to an inclusive, respectful, and collaborative workplace

How do I qualify?:

Mandatory:

You are able to type 50 words per minute (you will be tested during the interview assessment phase)

Legal and Administrative Knowledge:

You have demonstrated knowledge of legal office methods, procedures and complex policies and Rules of Civil Procedure
You have knowledge of court administration and tribunal practices and procedures and relevant federal and provincial statutes
You have knowledge of legal terminology, legal documents to prepare legal documents from precedents or information provided by counsel and other officials
You can organize, update, and maintain electronic and physical file

Communication and Interpersonal Skills:

You have strong communication and interpersonal skills to deal tactfully with clients, external counsel, court and tribunal staff, selfrepresented litigants and members of the public
You have demonstrated written communication skills to draft correspondence and other legal documents using proper legal style, format and terminology

Organizational and Judgement Skills:

You have excellent organizational skills to effectively meet deadlines in a fastpaced environment and produce work accurately
You have the ability to set priorities and meet conflicting demands
You have the ability to work independently and perform tasks with mínimal guidance
You have a high degree of tact, initiative, and judgement
You have the ability to professionally engage with internal and external clients, while maintaining confidentiality to ensure requirements under the Freedom of Information & Protection of Privacy Act are met

Computer and Research Skills:

You have research skills to locate relevant case law, citations, and applicable statutes using electronic resources (e.g., eLaws, Quicklaw, Westlaw, and CanLii) and hardcopy materials
You are familiar with online databases for uploading and storing court documents (e.g. CaseLines) and the process for filing legal documents in adherence with court procedures

Additional Information:

Address:

1 Temporary, duration up to 12 months, 56 Wellesley St W, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Tuesday, July 11, 2023
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s)