Admin Assistant - Toronto, Canada - SickKids

SickKids

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About SickKids:

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description:

As the Administrative Assistant, you will provide administrative support to the Director, and the department including performing office management, financial and accounting related duties; and secretarial support.

You will act as a resource and a communication link for information within the department.

Here's What You'll Get To Do

Maintain and communicate appropriate policies to ensure compliance with policies and procedures
Develop and coordinate systems, i.e. billing, supplies inventory and ordering, communication systems
Requisition office supplies, equipment and furniture, ensuring supplies are accessible to departmental personnel
Ensure office equipment and furniture are operational and coordinate preventative and restorative maintenance/repair schedules
Oversee and coordinate the daily activities of secretarial staff/scheduling coordinator as required
Process and monitor cost centre expenses
Liaise with appropriate personnel to followup on financial matters
Be responsible for financial tasks such as billing and payroll
Analyze monthly financial (MI) reports and follow up on discrepancies
Prepare and distribute agendas and minutes for meetings, perform followup and/or implementation of items resulting from minutes
Arrange meeting rooms, meals, and audio visual and equipment services for meetings/events
Schedule and confirm appointments for the Director, using judgment to reschedule or book appointments according to changing priorities
Handle incoming inquiries, prepare reports and presentation material including slides, word processing and spreadsheets
Coordinate and oversee projects from draft to implementation/completion
Support Human Resource functions as it relates to recruitment, performance and attendance management, and terminations

Here's What You'll Need

Post secondary degree/diploma in business or office administration or equivalent professional experience
Experience in the health care industry is preferred
Experience using Adobe Professional and Endnote
Experience with updating websites and database development
Exceptional interpersonal, oral and written communication skills
Proven ability to prioritize work in an efficient and organized manner
Highly developed analytical, evaluative and problem solving skills
Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders
Ability to work well independently, as well as, in a team environment
Ability to work in a fast paced, work environment with many interruptions and multiple priorities
Demonstrated commitment and actions in advancing equity, diversity and inclusion objectives

Employment Type: 1.00 FTE, Full-time, 24 month contract, modified benefits (health and dental), on-site

Our Commitment to Diversity:

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital's receipt of all necessary documentation.

**How to Apply