Property Administrator - Kitchener, Canada - Europro Kitchener

Europro Kitchener

Verified Company

Kitchener, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About the Company:

About the Position:

As a Property Administrator, you will be involved in all aspects of assisting the Operations Team at our Kitchener.

office Your superior communication and organizational skills mean that you are able to respond to tenant inquiries, you exude professionalism and your customer service skills are second to none.

You will also assist the property manager with regular reporting, budgeting, tenant correspondence and general administration.

Key Responsibilities:

Accounts Receivable

Coordinate the accounts receivable collection process for your designated properties
Prepare the deposit and deposit copy at Head Office
All tenant collections, follow up and reconciliation of tenant accounts.
Preparation of A/R adjustments for Property Manager approval. Data entry approved A/R adjustments into Yardi.
Prepare narrative aged accounts receivable reports for Accounting midmonth and month end

Tenant Information

Prepare and issue approved rental advice notices for any new tenants / leases and at the beginning of each year
Approve changes made by Property Accountant in YARDI database to reflect move out and over holding tenant changes
Notify all utilities for final meter reading requirements and billing changes
Maintaining tenant and vendor contact lists.

Property Management Assistance

Drafting All-Tenant communication materials, for review by the Property Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Movein packages are maintained accurately and uptodate
Communicates with tenants and Europro regarding lease renewals

Administration

Provide administrative support to Property Manager
Front line contact for tenants on an ongoing basis to answer questions concerning property administration and resolve their concerns including follow up to ensure satisfaction
Preparing tenant chargeback invoices
Prepare correspondence for Property Manager and draft notices to tenants as required
Enter, update and maintain accurate tenant lease information in Yardi tenant database
Review monthly rent roll to ensure accuracy for billing
Maintain tenant contact information
Work with Accounts Payable department to code all expenses
Maintain schedule of up to date insurance certificates for all tenants and trades
Assist Property Manager in the preparation of monthly reports to Owners including Executive Summary
To assist with special projects that may arise

Job Requirements:

Minimum of 1 years' experience in commercial property administration
Strong decisionmaking capabilities to provide highlevel service to tenants needs.
Excellent customer service skills, proactive, resultsoriented, and resourceful.
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
Excellent verbal and written communications skills
Strong working knowledge of Microsoft products (MS Word and Excel)
Experience working with Yardi 7 is preferable
Demonstrated ability to work effectively in a deadlinedriven environment
Able to maintain confidentiality with a professional business manner.

Salary:
$45,000.00-$60,000.00 per year

Benefits: