Executive Assistant to The President - Toronto, Canada - BAZ Group of Companies

Description

• Schedule all executive communications: meetings, calls, appointments, afterhours events, dinners and manage travel itineraries for the President including liaising with counterparts in the scheduling of largescale meetings, dinners and travel.
• Manage complex travel arrangements including flights, hotel, and car rental arrangements.
• Determine internal deadlines and coordinate material for review by appropriate executives.
• Board meeting preparation.
• Assist in coordinating corporate events to take place outside of the work place.
• Maintain an organized filing system of paper and electronic documents for the President.
• Manage and maintain payments, expenses and disperse back up documentation for reconciliation purposes as applicable on the President's corporate business account and executive corporate card.
• Liaison with the IT department to manage the President's technology requirements and Help Desk tickets (including providing followup information for service requests).
• Coordinate orders of office supplies, technology, furniture, etc. on behalf of the President.
• Research projects:
• Potential clients/partners and/or their companies; producing summary reports for the President.
• Industry and related events the President may be interested in attending and/or speaking on a panel.

• Maintain investor databases and contact lists using a combination of Yardi Investment Manager and Microsoft Excel for existing and prospective investors.
• Support fundraising initiatives and coinvestment processes while tracking responses and followingup with prospective investors.
• Distribute and collect legal documents for new investments by preparing packages for signature.
• Assist with the coordination of prompt responses to investor requests and questions.

• Very strong MS Office suite skills required.
• Intermediate to advanced Excel skills.
• Advanced Word, PowerPoint and Outlook skills.
• Adobe Acrobat, Nuance, DocuSign, and programs.
• Yardi Investment Manager.

• Postsecondary education preferably in commerce, finance, or economics or equivalent experience supporting a C-Level executive.
• Proven ability in dealing with complex, sensitive and confidential matters.
• Exceptional written and verbal communication skills with strength in dealing with a wide variety of individuals at various levels within and outside of the organization.
• Analytical and strategic thinker with the ability to assess complex situations and make effective recommendations.
• Excellent organizational skills and capability to effectively manage priorities while meeting timelines.
• Proactive selfstarter who can handle pressure effectively and has experience working with C-Level executives.
• Superior project management skills and attention to detail.
• Impeccable time management skills.
• A proactive approach to problem solving.
• Teamoriented; Strong teamwork and collaborative skills that demonstrates a commitment to shared success.
• Demonstrated financial literacy.
• Experience working in Real Estate is considered an asset.
• Flexibility to work overtime hours as required.

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

• French not required

• Monday to Friday
• Weekends as needed

• Bonus pay

• Secondary School (preferred)

• Toronto, ON M4R 1K8 (required)