Financial Specialist - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7)

Job Title

Financial Specialist

Department

Finance Support | Housing | Student Housing and Community Services

Compensation Range

$4, $4,214.00 CAD Monthly

Posting End Date

January 24, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

The Financial Specialist is responsible for providing accounting and financial management support for multiple cost centres of Student Housing and Childcare Services within Student Housing and Community Services (SHCS) for the Vancouver and Okanagan campuses.

Duties include coordinating with accounts payable/receivable, preparing financial documentation for entry into Workday and the internal management information systems, reconciling clearing accounts, deferred revenue, and grants from various sources.

Organizational Status

Reports directly to the Financial Analyst. Takes direction from departmental managers on invoicing, account statements, and purchasing and expense matters. Interacts regularly with all Student Housing and Community Services staff, administrative staff in other UBC departments, suppliers, and clients.

Work Performed- Prepares complex financial documentation for data entry into the Workday system.

This requires extensive knowledge of UBC policies, Generally Accepted Accounting Principles, and excellent numeracy and investigative skills.- Investigates and resolves errors and discrepancies in financial data.

Performs complex monthly reconciliations, tracking of revenues and expenses, regular follow-up on outstanding items, liaising with staff, students, suppliers, identification of discrepancies, and correction of data entry items.- Initiates the month-end transfer of funds from the Deferred Revenue and/or Clearing accounts to appropriate Revenue accounts.- Assists with Child Care monthly financial reporting required by the provincial government.

Processes CBM online refunds and ensures compliance with PCI standards.- Coordinates with accounts payable processing and works closely with UBC Financial Operations and ISC to resolve issues regarding supplier payments, expense reports, and credit card reconciliations.- Balances and reconciles accounts receivable.

Produces invoices and all related correspondence.

Collects, posts, and deposits payments.- Provides data entries for the Student Housing inventory counts.- Interprets written policies and communicates them accurately.

Provides advice on financial matters and acts as the primary contact for various units.- Creates and maintains filing systems for current and historical accounts.- Completes other related tasks as required, in keeping with the qualifications and requirements of positions of this level.

Consequence of Error/Judgement- Inaccuracies, failure to accurately balance and reconcile accounts and ledgers, or failure to collect on over-due accounts can result in a direct loss of revenue and/or write-offs.

Poor handling of complaints can damage guest relations and as a result repeat business may be lost.
Supervision Received- Reports to the Financial Analyst. Plans and executes work within established guidelines. Works independently day to day and is expected to resolve problems of a complex nature.
Supervision Given- Participates in training of new staff. May distribute work assignments and provide supervision to temporary clerical support staff.
Minimum Qualifications

High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.

Preferred Qualifications

CPA PREP program strongly preferred.
Strong analytical and problemsolving skills.
Attention to detail and maintaining a high level of accuracy with a thorough knowledge of UBC policies and Generally Accepted Accounting Principles.
Excellent written and verbal communication skills. Ability to organize workload and meet deadlines.
Strong teamwork and collaborative skills with the ability to work independently. Ability to exercise tact, discretion, and diplomacy and maintain confidentiality.
Strong working knowledge of Excel and ability to work proficiently in various operating software.
Completion of Workday Cost Centre Accountant Training is preferred.