Project Coordinator - Hamilton, Canada - MaxPeople
Description
About Us
MaxPeople is a professional Human Resources and Legal consulting firm offering clients customized approaches to create a people strategy that impacts business growth.
MaxPeople is a team of consultants, advisors, business professionals and next-gen leaders, inspired by a passion for the work we do.
About our Client
Mattina Mechanical Ltd is a well established full-service mechanical contractor whose head office located in Hamilton, Ontario.
They continue to grow year over year and have built exceptional industry recognition delivering results for a variety of mechanical services including installation and maintenance for Institutional, Commercial and Industrial construction projects.
Becoming a member of the Mattina Mechanical team offers several benefits including the opportunity to focus on your professional growth and a competitive employment package.
Summary of Role
The Project Coordinator (PC) is responsible for managing the technical communications, documents, purchase orders, invoicing, and the relationship between our client's home office in Hamilton, Ontario and their client's office.
What you will be doing
Manage project documentation including contracts, drawings, purchase orders (PO), shop drawings, all correspondence, equipment deliveries, etc.
Review of project contract scope against bid scope and reconciliation of differences with GC. Determines if there are gaps in the scope as defined by estimating
Development of purchase order documentation for Vendors and Subcontractors based on quotations and project requirements
During Project handover from Estimating, reviews project specifications, drawings, equipment PO, Sub-contractors PO, schedules, budget data and all other project related documentation.
Obtains and Reviews Shop drawings, coordinates approval with GC and Engineer. Determine if shop drawings are applicable and accurateAssists the Field Manager in coordinating Sub Contractors
Conducts field meetings the PM and FM and develops the meeting minutes
Tracks and coordinates all Vendor shop drawings and delivery dates with FM
Prepares Request for Information (RFI), generates change order and/or work orders
Coordinates with GC, Owner, or Engineer to resolve coordination issues. Obtains support from the PM or FM as required for difficult issues
Develops progress invoices for the project on a regular schedule. Coordinates all billing issues with the GC or Owner. Works with GC to negotiate schedule of values
During the Project, regularly monitors progress billing and subcontractor billing to ensure timely cash flow. Can determine what subtractor progress billing levels should be if an invoice is not received
Can negotiate with Subcontractors in the best interest of MML when issuing POs
Develops the O&M manual package throughout the project
Coordinates submissions and maintains the as-built drawings for the project
At Project Completion, determines that all project invoicing has been completed
At "near" Project Completion, implements the necessary tasks to achieve project closeout, including a billing review
Accountable for supporting other PCs and FMs
Support field staff and projects using technical skills and equipment as required/as skillset supports
Supports project forecasting activities, and required follow-ups
Requirements:
Minimum of 2-5 years of project coordination experience in the construction industry
Project coordination experience with Institutional, commercial, or Industrial (ICI) construction projects.
Diploma or Degree from a Construction related program is an asset
Licensing / Red Seal certification is an asset
Demonstrated ability to balance tasks related to multiple construction projects
Proficient working knowledge of Accubid, Change Order, Procore or equivalent software
Demonstrated ability to organize and manage multiple tasks
Good communications skills, both written and verbal
Driver's License in good standing
Ability to work from Hamilton, Ontario office with flexibility to travel to job sites when required
Why Mattina?
40 years of economic stability
Competitive compensation
Bonus program
Comprehensive benefits
Employer RRSP contributions
Continuing education and upgrading opportunities
Training opportunities
Collaborative, friendly family atmosphere
Team approach to all work activities
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