Portfolio Assistant, Private Wealth - Quebec - BMO Financial Group

Description

Application Deadline:

02/20/2026

Address:

2828 boul Laurier

Job Family Group:

Wealth Sales & Service *** This is a 12‑month contract opportunity*** Primary tasks in a summary

1. Execute operations in client portfolios

• Carry out transactions (purchases, sales, adjustments) based on advisor or client instructions.

• Ensure accuracy, timeliness, and compliance in every operation.

2. Analyze daily reports and data

• Review daily reports to identify anomalies, discrepancies, or required follow‑ups.

• Ensure positions, flows, and activities are up to date and consistent.

3. Open and maintain client accounts

• Prepare and complete account openings (new relationships, registered accounts, trust accounts, etc.).

• Perform regulatory updates and KYC information maintenance.

4. Prepare client meetings and administrative materials

• Gather required documents (portfolio summaries, mandates, annual reviews, forms).

• Manage meeting logistics: scheduling, confirmations, printed or digital materials.

5. Process transfers and fund movements

• Execute fund transfers between accounts (internal or external).

• Ensure deadlines, procedures, and mandatory validations are respected.

6. Ensure compliance and regulatory updates
Maintain accuracy and completeness of client files, verify required documents, apply compliance rules, and perform necessary updates.

7. Provide administrative service to clients

• Respond to administrative inquiries by phone and email, follow up on requests, and support the team in daily operations.

8. Perform other related administrative tasks

• Contribute to the team's operational needs: organization, internal coordination, document management, and general administrative support based on current priorities.

The ideal candidate for this role is detail‑oriented, well‑organized, and strongly customer‑service‑focused. They must be able to manage multiple tasks simultaneously while maintaining a high level of accuracy in transactions, analyses, and file updates. They have a solid understanding of financial operations, a constant attention to compliance requirements, and excellent communication skills with clients. Finally, they demonstrate autonomy, sound judgment, and a collaborative mindset, and they adapt easily to various related tasks according to the team's needs.

Starndard job description

Provides administrative and operational support to the delivery of financial and investment planning and advice to deliver an exceptional customer experience. Works collaboratively within the assigned team / branch and with business partners.

• Identifies gaps, issues and best practices through monitoring of sales and service performance targets against plans.
• Contribute to the team's business objectives by building and maintaining client relationships through client acquisition both from internal referrals (within existing book of business) and external sources.
• Coordinates marketing activities and sales material to support client / prospect conversations.
• Provides knowledge detailed information about products and services offered.
• Determines appropriate communication/service regarding all aspects of investing.
• Independently resolves client complaints in a timely and effective manner; escalates as required.
• Keeps current with investment services marketplace, products, and service offerings and the legal and regulatory environment for the industry.
• Coordinates and executes specific activities for the implementation of strategic initiatives; includes tracking metrics and milestones.
• Analyzes data and information to provide insights and recommendations.
• Gathers and formats data into regular and ad-hoc reports, and dashboards.
• Provides specialized support related to investment client services issue including preparing information for client meetings, annual reviews, etc.
• Ensures client needs are met or exceeded; manages requests in accordance with established policies and procedures.
• Maintain the schedule / calendar to coordinate customer meetings and office coverage.
• Meets high-quality service standards to maximize relationship retention and growth.
• Develops rapport and instills confidence with the client to develop credibility and earn their trust.
• Organizes work information to ensure accuracy and completeness.
• Follows through on the risk and compliance processes and policies to ensure we safeguard our customers' assets, maintain their privacy, act in their best interests, and ensures an effectively run branch.
• Protects the Bank's assets and complies with all regulatory, legal and ethical requirements.
• Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
• Analyzes issues and determines next steps.
• Broader work or accountabilities may be assigned as needed.

Qualifications:

• Typically between 2 - 3 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
• Basic knowledge of investment process and procedures.
• Basic knowledge of proprietary products and services in order to identify potential products and services to client needs and advise members of the team.
• Specialized knowledge.
• Verbal & written communication skills - Good.
• Organization skills - Good.
• Collaboration & team skills - Good.
• Analytical and problem solving skills - Good.

You're fluent in French and English as this role provides support to clients and team members inside and/or outside the province of Quebec.

Salary:

$38, $71,

Pay Type:

Salaried

The above represents BMO Financial Group's pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.

BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit:

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.

To find out more visit us at

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.