Administrative Assistant, Facilities - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting:
# 917663

Position:
Administrative Assistant, Facilities

Department:
Facilities

Status:
Contract Part-Time

Site:
The Michener Institute (Hybrid work model available)

Salary:
$ $27.46 per hour

Hours: 17.5 Hours per week (2.5 days)

Length of Contract: 1 year

The Michener Institute is Canada's only post-secondary institution devoted exclusively to the applied health sciences professions.

In January 2016 the Michener Institute integrated with University Health Network and has become the Michener Institute of Education at UHN.

Offering full-time, part-time and continuing education programs, The Michener Institute is committed to providing its students with Best Experience, Best Education.

Through an innovative healthcare curriculum and an engaging learning environment, The Michener Institute prepares learners to become competent and highly skilled allied health professionals.

Position Summary

The _Facilities Administrative Assistant_, reporting to the Director of Facilities, is responsible for providing administrative support to the Facilities department.

This includes, but not limited to, managing the financial and administrative duties, procedures, and processes of the Facilities department.

Responsibilities

Provide administrative support to the director and departmental staff (i.e. schedule and organize team meetings, etc.)
Provide administrative coordination within Facilities (i.e. DRC, Reception, Housekeeping, Events, etc.)
Establish work priorities, maintain filing system, and coordinate office activities
Support departmental quality assurance by conducting process gap analysis between team members and other departments
Source, maintain, and purchase departmental supplies
Manage vendor files and vendor and contractor correspondence
Process and track purchase orders and invoices, obtain digital signatures
Organize and maintain internal financial process to ensure effective maintenance of building and assets
Update and maintain the Facilities web page on the internet and intranet
Create, update, and maintain departmental forms and policies
Other duties as assigned

Qualifications

Undergraduate degree or equivalent and/or the completion of post graduate certificate in Business Administration, Administrative Assistant, and/or Finance required
Minimum 3 years of related experience
Strong planning and organizational skills
Strong financial and administrative management skills
Ability to manage multiple priorities and stakeholders
Finance experiences an asset
Excellent communications skills, interpersonal and professional presence necessary to interact with stakeholders
Excellent computer skills (MS 365, MS Office, One Drive, Excel, Outlook, Acrobat Pro, web design)
Excellent problemsolving skills; ability to use own initiative and exercise sound judgment, tact, diplomacy.
Satisfactory Canadian Police Clearance document required upon hire.
Vaccines (COVID19) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code_

Qualified applicants are invited to submit a detailed resume and cover letter.

Closing Date:
Until Filled
The Michener Institute is publicly funded by the Ministry of Health and is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position.

Applicants need to make their requirements known when contacted.

While we thank all applicants only those selected for an interview will be contacted.