Administrative Assistant - Guelph, Canada - The City of Guelph

The City of Guelph

Verified Company

Guelph, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why Guelph:

Why Guelph?

What we offer
We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees.

Many of our positions offer:

Paid vacation days, increasing with years of service
Paid personal days;
Hybrid and flexible work arrangements;
Defined benefit pension plan with OMERS, including 100percent employer matching;
Extended health and dental benefits, including Health Care Spending Account;
Employee and Family Assistance Program;
Parental leave top up program;
Learning and development opportunities including tuition assistance
Employee recognition programs.

Position Overview:

Key duties and responsibilities

Provide administrative assistance and advice to the General Manager of Environmental Services and Division Managers of the Department
Coordinating travel arrangements
Administer payroll, and oversee electronic and hard copy records
Provide administrative support coverage for IDE City Hall group of assistants
Deliver professional assistance to staff as well as external contacts acting as the first point of contact in order to direct requests appropriately
Prepare agendas/minutes for meetings of the Environmental Services Direct Reports as well all related working/operating committees; attend meetings and coordinate follow up actions with staff of the department
Undertake other additional tasks and responsibilities to support the Environmental Services management team such as:
departmental meeting management

- preparation of the departmental budget
- preparation of reports, document editing and spread-sheets
- status report tracking, expenditure tracking and records management
- calendar organization for General Manager
- preparation of purchasing invoices as directed

Perform other related duties as assigned.

Qualifications and requirements

Completion of a certificate / diploma in Business Administration or closely related discipline
Experience providing administrative support to a senior manager
Excellent organizational and office administration skills with the ability to manage multiple tasks in a busy environment to meet stringent deadlines
A selfstarter with good problem solving skills
Excellent interpersonal, collaborative and customer service skills and ability to respect & maintain a high level of confidentiality
Excellent communication skills with the ability to prepare reports and presentations on behalf of the department
Ability to handle sensitive and confidential information
Event planning experience would be an asset
Advanced skills in Microsoft Office (Word, Excel, PowerPoint and Outlook)
Knowledge of the Occupational Health & Safety Act
Experience and/or knowledge of financial/work management software and databases such as JDEdwards, Kronos, WAM would be an asset

Hours of work
35 hours per week, 8:30 a.m. - 4:30 p.m., Monday to Friday. This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).

Pay/Salary
Non Union Grade: 2: $ $39.81 per hour

**How to apply