Administrative Assistant - Cobourg, Canada - Northumberland Hills Hospital

Northumberland Hills Hospital

Verified Company

Cobourg, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reference #

00692
Posted
Wednesday, November 22nd, 2023 at 12:00am
Scope
Public Applications Accepted
Position
Administrative Assistant
Department
Ontario Health Team Northumberland (OHTN)
Term
Full-Time
Application Deadline
Wednesday, December 6th, 2023 at 12:00am
Position Summary

Reporting to the Executive Lead, OHT-N, the Administrative Assistant will provide timely and accurate administrative support, is a representative of the OHT-N, which includes demonstrative support of its strategic plan, and values.

The incumbent will possess the ability to communicate with others at various levels and positions and develop and maintain positive relationships within Northumberland County.

It is essential that the Administrative Assistant have exceptional interpersonal skills to facilitate and support requests from partners, stakeholders and the public.

This role requires the ability to work independently with creativity and initiative and as a team member.

The Administrative Assistant works effectively and efficiently with a wide and diverse group of OHT-N partners, including patients and caregivers, health, social, municipal, and community-based services.

Principle Responsibilities and Duties

Specific duties include but are not limited to:

Scheduling of all council and committee meetings
Working with council/committee leads to develop agendas and prepare meeting packages
Record, transcribe and distribute minutes for all council/committee meetings
Ensure that action items stemming from meetings are recorded and followup is completed
Contributes to the development and maintenance of relevant databases
Prepare correspondence, reports, memos, communications material, etc.,
Ensure reporting deadlines are met
Appropriately disseminate provincial, regional and local communication
Contributes to the development and maintenance of relevant databases
Act as the backup for the OHT-N Rural Outreach Clinic Coordinator
Maintains current knowledge of other OHT-N partners, including health, social, municipal, and communitybased services throughout Northumberland County
Other duties as assigned.

Skills and Abilities

Very good interpersonal skills and ability to interact tactfully, professionally, and sensitively with a variety of partners
Excellent communication skills, both written and verbal
Excellent organizational skills and ability to work independently or in a group as a team member
Commits to meeting the privacy obligations and requirements of the OHT-N and its partners and protects the privacy/confidentiality of patient information in accordance with the Personal Health Information Protection Act (PHIPA)
Demonstrates a record of good attendance and punctuality at work
Valid driver's license and access to a reliable vehicle

Health and Safety
Adheres to safe and healthy work practices in compliance with the Occupational Health and Safety Act and Regulations and applicable policies through:

Performing duties in a manner that is conducive to a safe workplace
Completion of mandatory occupational health and safety training
Use and care of appropriate personal protective equipment as required
Notifying Executive Lead of any health and safety concerns, so that they may be dealt with promptly
Reporting of unsafe or potentially hazardous conditions, without fear of reprisal
Reporting of any incident, injury or hazard in a timely fashion including completion of appropriate reports
Cooperating with all returntowork policies and procedures

Education/Experience

Completion of a relevant postsecondary program in Medical Office Administration and/or equivalent
Minimum of 3 years, recently working in a similar environment, providing progressive administrative support at a senior or executive level in healthcare
Strong written, oral communication and analytical skills
Project management certification considered an asset
Keyboarding and advanced computer skills