Administrative Assistant Ii - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting # 915240

Position:
ADMINISTRATIVE ASSISTANT II

Site:
Toronto General Hospital

Department:
Ajmera Transplant Centre

Reports to:
Manager, Education & Director, Education

Salary:
$ $29.10 per hour ((Commensurate with experience and consistent with UHN compensation and policy)

HOURS PER WEEK:
37.5

Status:
Permanent Fulltime

University Health Network (UHN) is looking for an experienced professional to fill the key role of
Administrative Assistant II in our
Ajmera Transplant Centre.

_ Transforming lives and communities through excellence in care, discovery and learning._

The University Health Network, where _"above all else the needs of patients come first"_, encompasses
Toronto General Hospital (TGH), Toronto Western Hospital (TWH), Princess Margaret Cancer Centre (PM), Toronto Rehabilitation Institute and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of groundbreaking firsts and a purpose of _"Transforming lives and communities through excellence in care, discovery and learning"_, the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

With a long tradition of ground-breaking firsts and a purpose of _"Transforming lives and communities through excellence in care, discovery and learning"_, the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

The Ajmera Transplant Centre at UHN is one of the largest transplant centres in Canada.

As an Administrative Assistant II, you will work collaboratively with faculty, fellows, and administrative coordinators to effectively support our Solid Organ Transplant AFC program and transplant education department.

This role provides support directly to the Education Director and Education Manager in the Ajmera Transplant Centre assisting in the coordination of operations in the education department and assures proper office administration, and administrative support for the physicians' teaching, research, clinical and administrative duties.

Your excellent organizational skills, relentless attention to detail, and your ability to work as part of a team will be critical to the success of our programs.

Flexibility to work hybrid some of the time.

Specific duties for administrative support include:

Maintains physicians' daily schedule and maintains their Outlook calendar. May include determining priorities and arranging meetings, appointments, teleconferencing and videoconferencing.
Coordinates meetings and educational lectures.
Compiles and submits expense claims (i.e. travel, honoraria, meeting expenses, legal case opinions, etc.)
Initiates purchase order, deposit and cheque requisition requests using the appropriate cost center(s).
Assists with conference registrations, travel and accommodation arrangements and prepares travel expense claims adhering to policies of the appropriate organizations.
Proofreads documents and composes routine correspondence.
Answers phones and responds to messages in timely manner; evaluates nature and urgency and either provides response or refers on.
Updates and maintains physicians' curriculum vitae and documentation for professional advancement and annual reporting.
Assist with formatting and preparation of presentation materials.
Coordinates clinic activities, as required
Other duties as necessary

Specific duties for education program support will include:

providing detailed information to fellows on program and/or training requirements
Verifying and reviewing Royal College training requirements
Coordinating committees, including scheduling, agenda, minutes and following up on action items
Coordinating logistics for events and/or programming and arranging catering
Drafting and circulating correspondence to trainees and faculty as related the SOT AFC portfolio
Other duties as necessary

Qualifications:

College Diploma (3 years) or acceptable combination of equivalent experience
Minimum two years of related experience in a university or equivalent environment such as a teaching hospital
Demonstrated experience scheduling and coordinating timetables
Experience interpreting and applying/program policies and procedures
Experience supporting events and committees
Advanced proficiency with MS Office Suite (outlook, word, excel, powerpoint), Adobe Professional, survey tools (Survey Monkey, Doodl