Administrative Project Coordinator - Toronto, Canada - Diamond Schmitt Architects

Diamond Schmitt Architects

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking for a dynamic, proactive, detail oriented and engaged individual to join our fast-paced Administrative Project Coordinator team.

This is a great opportunity to develop your expertise in organization, administration, and document control.

Please send your resume to
We thank all applicants for their interest; however only those selected for an interview will be contacted.

Key Responsibilities

Providing a
high level of administrative support to architectural teams
Providing quality document control and data entry
Administering coordination between project teams (architects, consultants, clients, and contractors)
Creating and drafting, compiling, coordinating, printing, distributing, filing, tracking and archiving project correspondence and documentation during all project phases such as:
Design: Photos, tender and design packages, specifications, schedules and other project related materials as directed by the project design team

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Construction:Process and track shop drawings, RFIs, site instructions, proposed changes, change orders, building permits, and other project related materials as directed by the project design team

Maintaining projectspecific digital and hard copy filing systems
In collaboration with architectural teams, uploading drawing packages to ftp sites and issuing packages for milestone project deadlines
Maintaining project contact lists and team calendars
Coordinating and scheduling meetings, including setting up video and telephone conferencing (face to face, web, video conference) and typing/formatting meeting minutes
Developing and implementing new project coordination procedures, as needed
Being fluent in office project administration standards and acting as a resource to project teams to maintain them
Occasional overtime
Provide administrative support to other projects when Administrative Project Coordinators are on vacation/away

Qualifications

3+ years previous office / administrative experience
Excellent computer skills proficiency in Microsoft Office is a must
Knowledge/experience with Newforma, SharePoint, InDesign, MS Office, Bluebeam Studio and database software such as Newforma, Ebuilder, Procore, Aconex would be an asset
Superior organizational skills and strong time management skills
Strong verbal and written communication skills
Ability to multitask and solve conflicting and overlapping deadlines
Manage multiple design and construction projects with varying document control and distribution guidelines
Responsible and accurate, with attention to detail
Willingness to learn, teach and work collaboratively
Ability to work under pressure, adapt to changing situations, follow timelines, and meet deadlines adapt to changing situations
Strong problemsolving skills and interpersonal skills
Knowledge of architecture and construction is a definite asset